Corporate Receptionist

2 months ago


Dubai, United Arab Emirates Brothers Gas bottling & Distribution C.o L.L.C Full time

Provides high-level administrative support and assistance to the MD & GM.
- Performs clerical and administrative tasks including drafting letters, memos, and other documents.
- Arranges travel and accommodations for executives / Management staff.
- Receives incoming communication or memos, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records,
- Performs additional duties as assigned by executives.
- Direct visitors to the appropriate person and office
- They answer, screen, and forward incoming phone calls
- Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor )
- Order Executive front office supplies and keep an inventory of stock
- Update calendars and schedule meetings for GM and Management Team.
- Keep updated records of office expenses and costs
- Perform clerical receptionist duties such as filing, photocopying, transcribing, faxing, letter memo and drafting circulars.
- Other administration duties as per management directives.

**Requirements**:

- A bachelor's degree in tourism, travel, hospitality, or a similar field.
- At least 3-5 years of experience working in a corporate office as a Receiptionist, Executive secretary / Executive assistant.
- Excellent knowledge of executive work & processes
- Exceptional administrative skills and proven ability to work with various Department Heads and staff members.
- Ability to plan, multi-task, and manage time effectively
- Must speak excellent communication **ARABIC & ENGLISH (oral and written) **and negotiation skills
- Proven work experience as a Receptionist, executive secretary /Front Office Representative, or similar role - GCC national.
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Solid written and verbal communication skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude

**NOTE: TO JOIN IMMEDIATELY ( UAE - Canceled / Visit visa / NOTICE OR Others holder can apply)**

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your current visa status? Employment / Visit / Notice / Cancelation?
- What is your Expected Salary? Monthly AED

**Experience**:

- Receptionist/Executive secretary: 3 years (preferred)
- Documentation process, drafting memo, typing letters: 3 years (preferred)
- Manage executive dairy and meetings: 3 years (preferred)
- Documents control and visitors: 3 years (preferred)
- Office Management and Admin purchase: 2 years (preferred)
- Arranging Ticket Booking & Hotel n Car rental for MGT. Staff: 3 years (preferred)
- MS Office - Word, Excel & Presentation skills: 4 years (preferred)

**Language**:

- Arabic (preferred)
- Professional English (preferred)

License/Certification:

- Do you have UAE Valid Driving License (preferred)



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