Administrative Assistant

3 weeks ago


Dubai, United Arab Emirates American University in Dubai Full time

**Administrative Assistant - Architecture Department and the Center for Research, Innovation, and Design (CRID)**

**Architecture Department and Center for Research, Innovation, and Design (CRID).**

The primary responsibility of this position is to serve as the first point of contact for all faculty, staff, and visitors. The main
objective of the Administrative Assistant is to deliver exceptional customer care, projecting a professional image of the
University as a distinguished academic institution.
- Principle Responsibilities: _
- Answer all incoming calls (to Architecture & CRID) efficiently and redirect as appropriate.
- Take and distribute messages for Program Chair / Faculty & Director of CRID / CRID Committee.
- Make appointments for Program Chair / Faculty & Director of CRID / CRID Committee.
- Meet all visitors and guide them to appropriate personnel.
- Prepare all outgoing mail.
- Distribute incoming mail.
- Prepare and log all mail for courier collection, through main reception.
- Administer and maintain log for Classroom Equipment (TV, VCR,O/H projector etc).
- Maintain mailboxes and lockers.
- Photocopy class schedules for Students (if needed).
- Order Sundry supplies, as required, and follow-up on suppliers.
- Maintain faculty/employee attendance log, prepare monthly report to submit to Architecture Program Chair and

Director of CRID.**:

- Provide administrative support and assistance to CRID and its Committee members and the Architecture
- department and faculty, in the various functions and activities carried out by this Department.
- Maintain a filing system for CRID and the Architecture Department (including, but not limited to, all
- accreditation exercises and visits).
- Maintain and update the mailing list used in all official correspondence by the Architecture Faculty and CRID
- Committee.
- Assist with planning and arrangements for conferences, seminars and other similar events hosted by CRID and
- Architecture Faculty.
- Maintain the meeting schedules (times and places) of Academic Council, and the other committees to which
- Faculty and CRID Committee may belong.
- Requisition stationery and supplies.
- Distribute Student coursework at the end of the semester / session.
- Photocopy material for Faculty and CRID Committee as needed.
- Taking down minutes at CRID and architecture faculty meetings.
- Other related duties as assigned and needed by the Architecture Department and the CRID.
- Support the CRID in all its activities, such as but not limited to, webinars, Seminars, Events, Research, Innovations

and education.
- Competencies and Skills: _
- College education.
- Excellent written and oral communication skills.
- Office administration (Filing, DTP & MS Office skills).
- Organized and able to work under pressure.
- Patience and understanding.
- Sense of humor.
- Ability to manage a group (CRID Committee, faculty and students).
- Taking initiative and being proactive in making the Architecture Department and the CRID run as smoothly and

efficiently as possible.
- Being committed to the department and involved in departmental activities as well as CRID activities.
- Having a clear idea of the art school environment.
- Knows the University and the departmental regulations.
- Knows the Architecture program and each faculty member’s schedule courses along with CRID schedule and
- activities.
- Personable, friendly and cooperative (good at guiding students and new faculty).
- Good at research and budgeting
- Essential Qualifications: _
- Be able to prioritize and deal with several issues simultaneously.
- Familiarity with multiple line telephone system.
- Computer proficiency including MS word and Excel.
- English written and spoken fluency.
- Flexibility and commitment to the Architecture Department and the CRID.
- Ability to delegate and make fast decisions in order to meet deadlines.

Applications will be accepted and evaluated until this position is filled.
- Cover letter
- Updated CV
- Contact information of three (3) academic/professional references
- No telephone calls please. _
- While we thank all applicants for their interest, only those under consideration will be contacted for a follow-up _
- interview._



  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in...


  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    **ARABIC FEMALE PERSONAL ASSISTANT** We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in CEO...


  • Dubai, United Arab Emirates Al Nadik Trading Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities**: - Answer and direct phone...


  • Dubai, United Arab Emirates Al Saraya Al Hamraa Gen. Trading Full time

    **Administrative Assistant** We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs and managing company’s general administrative activities. **Responsibilities**: -...


  • Dubai, United Arab Emirates S N L Documents Clearing Services Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities** - Plan meetings and take...


  • Dubai, United Arab Emirates SLC Limousine Luxury Motor Vehicles Services LLC Full time

    The Administrative Assistant serves as the point of contact between the manager and clients and is responsible for receiving correspondence, directing phone calls, processing requests and inquiries appropriately, providing initial support services, as well as organizing and scheduling administrative tasks. **Administrative Assistant Job duties**: - Receive...


  • Dubai, United Arab Emirates Elite Stone Group - Calacatta Marble Full time

    For our UAE unit we are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, basic accounting, assisting in daily office needs and managing our company’s general administrative activities. Requirements...


  • Dubai, United Arab Emirates UNOO TRADING COL LLC Full time

    We are looking for an organized, motivated Administrative Assistant to assist with the daily operations of our company. **Duties and Responsibilities**: - Manage and maintain office supplies - Create and update electronic and hard-copy documents - maintain and monitor databases - Assist in the preparation of presentations and reports - Prepare expense...


  • Dubai, United Arab Emirates SLG Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities**: - Maintain contact lists -...


  • Dubai, Dubai, United Arab Emirates Estate 500 Full time

    We are URGENTLY looking for a FEMALE ADMINISTRATIVE ASSISTANT preferably from PHILIPPINES who can join immediately. You will be responsible for providing daily support to the Head of the Mortgage Department. Your duties will include managing phone calls, assisting with scheduling, handling administrative tasks, and providing executive administrative...


  • Dubai, United Arab Emirates Hatchfit Physiotherapy Clinic Full time

    This is a full-time, on-site Administrative Assistant role located in Dubai. The Administrative Assistant will be responsible for performing a wide range of administrative tasks such as answering calls, managing schedules and correspondence, organizing events, and coordinating travel arrangements. The Administrative Assistant will also be required to liaise...


  • Dubai Healthcare City, United Arab Emirates DR RAMI HAMED CENTER FZ LLC Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Types**: Full-time,...


  • Dubai, United Arab Emirates Ajooba Full time

    We are seeking a highly motivated and organized Administration Assistant to join our team. The Administration Assistant will be responsible for providing administrative support to our team and ensuring the smooth operation of our office. **Responsibilities**: Greet and assist visitors Maintain office supplies and equipment Coordinate and schedule...


  • Dubai, United Arab Emirates Ajooba Full time

    We are seeking a highly motivated and organized Administration Assistant to join our team. The Administration Assistant will be responsible for providing administrative support to our team and ensuring the smooth operation of our office. **Responsibilities**: Greet and assist visitors Maintain office supplies and equipment Coordinate and schedule...


  • Dubai, Dubai, United Arab Emirates Alkazu Construction Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include...


  • Dubai, United Arab Emirates Tree Link Properties Full time

    Administrative Assistant responsibilities include: - Handling administrative requests and queries from senior managers - Organizing and scheduling appointments with admin software - Planning meetings and taking detailed minutes RESPONSIBILITIES: - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes -...


  • Dubai, United Arab Emirates MAKSYM IVANCHUK PLASTIC SURGERY CLINIC FZ LLC Full time

    We are looking for an organized and computer-literate administrative assistant preferably a Russian, to be responsible for our healthcare facility’s front desk tasks. These tasks include answering phone calls, managing appointment bookings and updating the facility’s system with patients’ information. Administrative Assistant Requirements: Excellent...


  • Dubai, United Arab Emirates Hawas Group Full time

    We are currently seeking a dynamic and motivated individual to join our team as a Administrative Assistant at Hawas Group, a group of companies based in Dubai in the field of Events and F&B. As a Administrative Assistant, you will play a crucial role in expanding our network, ensuring smooth workflow and organization. **Responsibilities** - Answer and...


  • Dubai, United Arab Emirates Space & Place Real Estate Full time

    **Urgent Hiring!** **Position**:Administrative Assistant **Location**:Arjan **Company**: Addoura Restaurant **Position Overview**: We are seeking an organized and detail-oriented Administrative Assistant with 1-2 years of experience. Experience in the restaurant industry is a plus. This role involves providing administrative support to ensure efficient...


  • Dubai, United Arab Emirates TASC Outsourcing Full time

    Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant - Knowledge of office management systems and procedures - Working knowledge of office equipment, like printers and fax machines - Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) - Excellent time management skills and the ability to prioritize...