Legal Secretary

2 weeks ago


Dubai, United Arab Emirates Rudhha AL Attar Legal Consulting Services Full time

JOB DESCRIPTION Employees in this job coordinate office activities for Attorneys or Administrative Law Examiners & Snr Consultants Advisors performing a variety of legal secretarial duties such as scheduling meetings, preparing legal documents and correspondence, docketing cases, and maintaining diaries.

The job duties listed include the following:
Produces documents such as briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, dictation, shorthand notes, rough drafts, or other materials which may be difficult to interpret and/or format. May insert and/or complete legal citations.

May take or transcribe legal dictation, minutes of meetings, and taped records of conferences, settlement discussions, or interviews. Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content. Inputs, retrieves, updates, and deletes information using computerized databases. Sorts, opens, logs, and distributes incoming mail to staff; attaches incoming correspondence to case file and related materials needed for action. Logs, dockets, and schedules administrative hearings; prepares notices of hearings and sends to interested parties. Composes routine letters and memoranda and prepares reports using knowledge of work area instructions and guidelines. Reviews legal documents to ensure they are in proper format and contain all necessary portions or related documents for court acceptance; Serves and files legal papers.

Prepares trial notebooks and exhibits listings for assigned attorney(s)’ case presentation. Prepares and assembles materials, documents, and exhibits for meetings, court appearances, and hearings. Establishes and maintains office files, logs, indices, legal references, control records, and other information in connection with the work under the control of the assigned Attorney(s) or Administrative Law Examiner(s). Determines need for and requisitions supplies, equipment, and repair and maintenance services through agency channels. Assists in the preparation of financial reports; prepares travel vouchers, time keeping, and other personnel records.

Serves as liaison between assigned Attorney(s) or Consulting Advisor, departmental personnel, transmits privileged legal and other information among staff and authorized persons. Schedules assigned Attorney(s) or Consulting Advisor,(s) calendar of activities, including making commitments for meetings, conferences, or other engagements. Maintains calendars for assigned Attorney(s) or Consulting Advisor to ensure no scheduling conflicts and to inform attorney(s) of court imposed deadlines. Schedules court appearances, assembles documents and exhibits, keeps check on pending cases to avoid default in filing pleadings, and maintains court dockets and diaries. Briefs supervisor on matters to be considered before staff meetings and on problems and issues affecting the supervisor’s area of responsibility.

**Salary**: From AED5,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (preferred)

**Experience**:

- legal secretary: 7 years (required)

**Language**:

- English with arabic (preferred)

Application Deadline: 16/05/2023


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