Legal / Admin Assistant
2 days ago
Our client is a holdings company in Abu Dhabi delivering Energy and Utilities, Food and Agriculture, Healthcare, Pharma, and Mobility and Logistics among others.
They are looking to hire a temporary **Legal / Admin Assistant** who will be assisting the lawyers in admin support, documents preparation, editing, formatting, and drafting letters.
**Qualifications**:
- Bachelor's Degree in Law or any other relevant education.
- A minimum of 8 years of experience in total and within the UAE
Excellent verbal & written communication skills
**Responsibilities**:
- Assist the lawyers in admin support, documents preparation, Editing, formatting and drafting letters
- Maintain Filing System (electronic and original documents)
- Maintain calendars and scheduled meetings
- Provide the ADQ teams with constituent documents related to KYC and bank accounts opening
- Coordinate between the Lawyers and the PRO for the documents’ attestation from MOFAIC and the Embassies
- Coordinate with the legal translator for documents translation
- Coordinate between the lawyers and other departments on different types of requests i.e. NDAs, specific Agreements, signatures, etc.
- Handled outgoing couriers and tracked documents
- Handle ADGM & Masdar portals for lease, licenses renewal, applied for certified true copies, Data confirmation, annual return confirmation etc.
- Manage and update RFP bidding trackerManage Legal Expenditures i.e. law firm Invoices, and credit card payments
- Maintain the legal expenses register
- Reviewed invoices with the lawyers before CLCO’s approval
- Coordinate between the law Firms and ADQ Procurement and Finance team for vendor registration (Bank Details)
- Raise PR on oracle, followed up for approvals, POs issuance
- Receive Invoices and coordinated between the finance team and the law firms for accounts verifications, and payment clarification.
- Reconcile accounts between the law Firms and the Finance team and follow up regarding missing payments.
- Manage the invoices manual register, updated Legal, Projects, and Law Firms costs.
**Work Location**: Abu Dhabi, UAE
**Work Schedule**: 8 AM to 5 PM / Monday to Friday
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