Executive Secretary
3 days ago
We are looking for a Secretary for Chairman of our company:
**Schedule and Calendar Management**:
Arrange and manage appointments, meetings, and events.
Ensure timely reminders for all engagements.
**Meeting Assistance**:
Attend meetings alongside the Chairman and take detailed minutes (MOM).
Follow up on decisions and action items discussed during meetings.
**Travel Arrangements**:
Organize flights, accommodations, and ground transportation for the Chairman.
Prepare comprehensive travel itineraries.
**Personal Shopping and Bills**:
Handle personal shopping needs and requests.
Manage and ensure timely payment of personal bills and financial obligations.
**Event Coordination**:
Plan and coordinate personal and professional events.
Liaise with vendors and service providers to ensure successful execution.
**Storage Room Management**:
Oversee the organization and upkeep of the Chairman's storage space.
Maintain an accurate inventory of items.
**Expense Records**:
Maintain accurate records of the Chairman's personal expenses.
Generate periodic financial reports for review.
**Interdepartmental Coordination**:
Act as a liaison between the Chairman and other departments.
Ensure effective communication and follow-ups with all stakeholders.
**Personal Matters Management**:
Oversee and handle all personal matters related to the Chairman.
Provide support in daily administrative and operational tasks.
**Qualifications and Skills**:
Language Proficiency: Fluency in Chinese and English is mandatory.
Experience: Proven experience as a Personal Assistant, preferably for senior executives.
Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and relevant administrative tools.
**Organizational Skills**:
Exceptional ability to multitask and manage time effectively.
Interpersonal Skills: Excellent communication and relationship management abilities.
Confidentiality: Ability to handle sensitive information with utmost discretion.
Problem-Solving: Proactive approach to addressing challenges and providing solutions.
**Additional Requirements**:
Flexibility to handle tasks outside standard office hours.
Willingness to travel for work when required.
Professional demeanor and adaptability in a fast-paced environment.
Pay: From AED8,000.00 per month
Application Question(s):
- Can you Join Immediately
**Experience**:
- Secretary: 2 years (preferred)
**Language**:
- Chinese (required)
**Location**:
- Dubai (required)
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