Executive Assistant

9 months ago

Dubai, United Arab Emirates Emirates Nature-WWF Full time

The role will be reporting directly to the Director General (DG) and the Operations Director (OD) providing executive, administrative, and development support to the DG and Board of Directors, the Management Team (MT) of Emirates Nature-WWF (EN-WWF), as well as the Office and Team of organization. The Individual serves as the primary point of contact for internal and external constituencies on all matters pertaining to the DG.

The Individual serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
In addition, the Individual supports the Operations Department with Administrative and HR support.

Key Responsibilities

**Director General**
- Organizing and maintaining DG calendar and diary and book appointments as and where needed
- Representing the DG, the Directors, and the organization in a professional manner at all times.
- Administrative support and taking meeting minutes for the EN - WWF Management Team, follow up on meeting’s action points, update agendas, update action points, follow up with members on progress of their action points, ensure meetings run smoothly
- Same applies for stakeholder meetings
- Greet DG’s visitors
- Responsible of organization of internal and external meetings on behalf of DG ensuring all necessary requirements are in place, such as, but not limited to documents, briefing papers, reports, and presentations
- Secretarial support for meetings when required by the DG, send meeting reminders, confirming venues, etc
- Manage DG’s stakeholder, by drafting correspondence on behalf of DG and follow up with stakeholders
- Basic company research or small-scale project work for DG and MT where needed
- Maintain an up-to-date office system, including data management, filing, Salesforce, and WWF remote website database
- Plan and organize DG’s travel arrangements including flights, visa requirements (if needed), hotel bookings, meeting schedule while travelling and submitting expense claims of the above
- Accompany the DG during UAE based meetings and prepare presentations, documents, and/or briefs, to schedule and/or organize transportation and provide general assistance during meetings and/or presentations
- Liaise with Stakeholders, Board of Directors, person(s) of stature in the UAE and internationally, as well as the staff in order to support the DG

**Management Team**
- Support other management team members as and when required or requested by DG
- Priorities determined by the Executive Assistant and communicated in a clear and respectful manner to members of team
- Facilitate the annual General Assemblies, Extraordinary General Assemblies and/or Board Meetings in and out of the entity
- Ensure all information are available, reports are being submitted, draft presentation, share it with all attendants

**General Administrative and Operational Tasks**
- Assist the Marketing team with the Annual Report and send it to stakeholders
- Organizing gifts for Board Members and/or Stakeholders during Ramadan or any other occasion that might arise
- Be the account Manager for MOCD - obtaining permits, follow up on action points or/and permits, responding to MOCD’s requests, action points and logistics from Board Meeting for the General Assembly
- Support the OD and the Operations team with Operations, HR, and Finance related tasks
- Manage the operations of the entity’s physical office and serve as the point person for office management duties including:

- Maintenance
- Mailing
- Supplies
- Equipment
- Bills
- Errands
- Shopping
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitor
- Assist in the onboarding process for new hire(s)
- Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Translate pieces into Arabic for Board or other stakeholders
- Event Management:

Provide operational support with the planning and execution of major stakeholder events
- Support the management and planning of events
- Provide operational support to WWF personnel, including high-level officials and visiting missions (ie protocol and liaison functions, procurement, and security coordination)
- Other related oper

  • Executive Assistant

    7 months ago

    Dubai, United Arab Emirates Middle East Executive Full time

    The Role **About Us**: Prestigious $1 billion FMCG distribution business based in Dubai, renowned for its diversified portfolio and commitment to excellence. We are currently seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our dynamic Managing Director. This is an exciting opportunity to join a fast-paced and...

  • Executive Assistant

    2 weeks ago

    Dubai, United Arab Emirates AP Executive Full time

    New - Location: Dubai - Salary: Negotiable per annum - Job Type:Permanent Posted about 2 hours ago A multinational privately owned company headquartered in the United Arab Emirates is looking for an exceptional executive assistant to the CEO. The business spans diverse sectors including ship logistics, petroleum engineering, food and beverage, business...

  • Executive Assistant to CEO, Multi-national

    3 days ago

    Dubai, United Arab Emirates AP Executive Full time

    Location: Dubai - Salary: Negotiable per annum - Job Type:Permanent Posted 1 day ago A multinational privately owned company headquartered in Sharjah in the United Arab Emirates is looking for an English speaking executive assistant to the CEO. The business spans diverse sectors including ship logistics, petroleum engineering, food and beverage, business...

  • Executive Assistant

    6 months ago

    Dubai, United Arab Emirates Wellpotted plants Full time

    This is a full-time on-site Executive Assistant role located in Dubai. The Executive Assistant will be responsible for providing executive support, handling expense reports, and performing administrative assistance. Day-to - day tasks include managing calendars scheduling deliveries, preparing reports, organizing site visits, and communicating with customers...

  • Executive Assistant

    7 months ago

    Dubai, United Arab Emirates DHC Group LLC Full time

    Urgently Hiring: Position : Executive Assistant Location : Dubai, UAE No of positions : 02 Experience : 3-4 Years in similar role Are you a seasoned Executive Assistant with a track record of successfully managing high-level executives? We have an exciting opportunity for you! One of our reputed clients in Information Technology domain is seeking a talented...

  • Executive Assistant

    2 weeks ago

    Dubai, United Arab Emirates Jobs for Humanity Full time

    Company Description Jobs for Humanity is dedicated to building an inclusive and just employment ecosystem. Therefore, we have dedicated this job posting to individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf of Hard of Hearing Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ,...

  • Executive Assistant

    7 months ago

    Dubai, United Arab Emirates 3six9 FZE Full time

    **Urgently Hiring Executive Assistant** **Location**: Dubai **Company**: Trisixnine **Role**: Executive Assistant **Experience** with 5+ years in high-profile finance/investment companies. Join our team at Trisixnine! We're seeking an experienced Executive Assistant with a minimum of 5 years' experience in top-tier finance or investment firms. This role...

  • Executive Assistant

    3 days ago

    Dubai, United Arab Emirates Sky Blitz Trading LLC Full time

    The job of an executive assistant entails various administrative and clerical functions. Shown below is a typical job description, highlighting the major duties, tasks, and responsibilities commonly performed by people who work as assistants to executives in most firms: - Collect, analyze and draft documents/information in order to conserve executive’s...

  • Executive Assistant

    2 weeks ago

    Dubai, United Arab Emirates Aqua Full time

    An executive assistant is a highly skilled administrative professional who provides high-level support to executives and senior-level managers in an organization. The job description of an executive assistant may vary depending on the company and industry, but generally, they are responsible for the following: 1. Calendar management: Executive assistants...

  • Pa / House Manager, Family Office - Dubai

    7 months ago

    Dubai, United Arab Emirates AP Executive Full time

    New - Location: Dubai - Salary: £2.9k - 4.8k per month + benefits per month - Job Type:Permanent Posted about 1 hour ago AP Executive have been assigned to assist a prominent family office based in Dubai who are seeking a personal assistant / house manager for immediate employment. The role is to maintain the smooth running of the household and oversee...

  • Head of Family Office

    1 week ago

    Dubai, United Arab Emirates AP Executive Full time

    Location: Dubai - Salary: Negotiable per annum - Job Type:Permanent Posted about 15 hours ago AP Executive have been retained to assist a newly established private office in Dubai. Our client is looking for an experienced Chief Investment Officer with proven experience dealing in multi-asset classes. The role will encompass the successful individual to...

  • Executive Assistant

    2 weeks ago

    Dubai, United Arab Emirates Country Club Hotel Full time

    We are looking for a professional Executive Assistant who can support our CEO by performing a variety of administrative tasks. The Executive Assistant's responsibilities include arranging travel, preparing expenses reports, and managing calendars. This role requires you to be well-organized, have excellent time management skills, and be able to work...

  • Executive Assistant

    3 days ago

    Dubai, United Arab Emirates Masar Al Ameen Real Estate Full time

    Masar Al Ameen Real Estate L.L.C is a professional real estate agency located in Dubai that specializes in offering luxury properties for sale, rent, and management. The company is known for its high-quality services and expertise in the Dubai real estate market. **Role Description**: This is a full-time on-site role for a Executive Assistant at Masar Al...

  • Executive Assistant

    3 days ago

    Dubai, United Arab Emirates Milele Full time

    **Job description** **Roles And Responsibility**: - Act as the point of contact among executives, employees, clients and other external partners - Maintaining comprehensive and accurate records - Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary - Managing the executive’s calendar, including making...

  • Executive Assistant

    7 months ago

    Dubai, United Arab Emirates Expert Recruitments Full time

    Position : Executive Assistant Location: Dubai, United Arab Emirates **Responsibilities**: - Calendar Management: Efficiently manage and coordinate the executive's schedule, including appointments, meetings, and events. - Business Trip Support: Accompany and provide assistance to the executive during business trips, ensuring a smooth and seamless travel...

  • Executive Assistant

    1 week ago

    Dubai, United Arab Emirates Apt Resources Full time

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Executive Assistant

    7 days ago

    Dubai, United Arab Emirates Brecks Group Full time

    **Executive Assistant Responsibilities**: - Preparing MIS, reports, Presentations and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review and...

  • Executive Assistant

    3 months ago

    Dubai, United Arab Emirates WE GOT YOU EVENTS ORGANIZING AND MANAGING Full time

    **Job Title: Executive Assistant & Sales Executive** **Location**: Dubai, UAE **Company**: We Got You **Job Requirements**: **1. Executive Assistant** - Provide administrative support to executives, including managing schedules, organizing meetings, and handling correspondence. - Arrange appointment as per schedule - Handle social media platforms -...

  • Executive Assistant

    2 weeks ago

    Dubai, United Arab Emirates Lime Concepts Full time

    We are looking for a highly organized executive assistant to perform personalized administrative duties for senior management. You will be responsible for scheduling meetings, taking notes and handling correspondence on behalf of managing partners. You may also be required to make travel arrangements and assist with other duties when...

  • Executive Assistant

    1 week ago

    Dubai, United Arab Emirates Milele Full time

    Act as the point of contact among executives, employees, clients and other external partners - Maintaining comprehensive and accurate records. - Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary. - Managing the executive’s calendar, including making appointments and prioritizing the most sensitive...