Service & Parts Executive

6 days ago

Abu Dhabi, United Arab Emirates Abu Dhabi Manpower Full time

SUMMARY OF FUNCTIONS:
To maintain, monitor & control all administrative and operational aspects of the Workshop with major emphasis on handling clients including preparing service orders, estimates & invoicing, parts & materials procurement & inventory control, team management & job control, process insurance related estimates, approvals & claims, etc.

MAJOR DUTIES AND RESPONSIBILITIES:

- Handle all clients courteously including receive & deliver their cars, open service orders, follow up & update progress, prepare & send estimates, invoice jobs promptiy, etc:

- Receive appointments & manage scheduling based on workshop capacity;
- Handle the workshop team & control the workflow in the workshop efficiently,
- Coordinate with the team for all parts & materials requirements & procure as needed;
- Prepare & place orders for stock & for dally requirements:

- Review inventory & maintain minimum materials quantities based on the stock movement to facilitate smooth operations. Verify received materials & update stocks in system.
- Assist the Accountant in verifying costs, prices and totals of work orders ad required;
- Assist the department in the administrative functions and handle paperwork such as receiving, filing, data entry, etc.
- Prepare and conduct physical inventories on a regular basis periodically, as required:

- Control all data entries, maintain records on workshop software, and generate reports as and when needed:

- Report all concerns related to the clients, start, workshop, parts, etc. to the Workshop Manager;
- Any other related work & duties as assigned by the Workshop Manager.

EXPERIENCE:
Proven experience in automotive service coordination or a similar role within the automotive industry.

EDUCATIONAL REQUIREMENTS:
High school diploma or equivalent; additional certifications in automotive services will be a plus.

KNOWLEDGE, SKILLS, & COMPETENCY:
Knowledge or office administration, basic procedures of accounting, data processing, record keeping techniques. Ability to operate necessary office equipment including PC (MS Office Application-Word, Excel, PowerPoint and internet), perform mathematical calculations quickly and accurately; excellent interpersonal and communication skills.

**Salary**: AED4,000.00 - AED6,000.00 per month

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- When can you join us?
- What is your current visa status?

**Experience**:

- Service & Parts Executive: 3 years (required)

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