Temporary Assistant Facilities Manager at Jess Dubai

2 months ago

Dubai, United Arab Emirates Jobs for women in Dubai and UAE Full time

Temporary Assistant Facilities Manager at JESS Dubai
- AdministrationListed On: 30 April 2024

Expires On: 10 May 2024
- Dubai- About JESS

Jumeirah English Speaking School (JESS) is a leading British International School in the Middle East and has been continuously rated as ‘Outstanding’ by the Dubai School Inspection Bureau (DSIB). We are also listed in the Spears Top 100 schools ranking.

At JESS we promote a supportive learning environment where students always feel determined to do their best. At all levels, JESS provides opportunities to show curiosity, excellence, commitment, integrity, and care.

The role is to primarily assist with the day-to-day management of small projects to include school improvement projects and rectification works at our Jumeirah campus.

Main Duties and Responsibilities:
The day-to-day duties will be under the direction and supervision of the Facilities Manager although all Facilities staff will work alongside each other dealing with school requirements as needed. Responsibilities include...

Facilities Management:

- Co-ordinate the repair and maintenance of school facilities, both during term time and over school holidays for major operations.
- Co-ordinate all building maintenance issues ensuring that safety and security systems are in place and maintained according to the Preventative Maintenance Schedule and that the water, sanitation, and electrical systems are safe and meet relevant Ministry Regulations.
- Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment, ensuring regular maintenance and service schedules are followed. Liaise with procurement team to consolidate all annual maintenance contracts and maintain the expected quality from all suppliers.
- Co-ordinate and supervise the allocation of work and formulation of work schedules of ancillary employees and sub-contractor personnel to always ensure adequate cover.
- To project manage small projects to include school improvement projects and rectification works.
- Implement, monitor, and audit any inventory of all purchases and use of spares and consumables on the facilities site i.e. MEP spares & sanitary consumables. Order stock as required.
- Be on call for staff and campus emergencies with the expectation of attending to site issues if on-site staff are unable to manage the situation.
- Check and follow up on all issues outlined in the daily security report, including outside user complaints.
- Receive all repair and maintenance requests from staff relating to the school building and campus facilities in general. Prioritise and coordinate work schedules to a high level of efficiency and customer satisfaction.
- Advise disposal / condemnation of old / unused assets in a timely manner and in line with the assets disposal policy.
- Assist and co-ordinate with the School Facilities Manager to ensure that health, safety and hygiene mechanisms are effective so as to provide a safe environment for students. Conduct routine OH&S audits.
- Identify and correct unsafe work procedures or conditions and/or report them to the School Facilities Manager.
- Implement all emergency programmes, ensure all equipment is maintained, participate in inspections and drills, ensure compliance with codes and regulations.
- Ensure that all security staff and site caretakers have a full understanding of the Fire System and provide in-house training as required.
- Recommend changes to Facilities Management systems as required to ensure smooth and efficient operations.
- Ensure the JESS policies and procedures and codes of conduct are always adhered to.
- Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.
- Attend staff meetings and serve on committees as required.
- Perform other duties as requested by direct or dotted reporting line managers.
- Maintain records and communicate information to School Facilities Manager.

Hours of Work
- This role is a full-time role.
- 5 days a week with flexibility to work overtime.
- 7.00 a.m. - 4.00p.m.

Person Specification

Qualifications:
Related Degree

**Experience**:

- 3 years’ experience managing projects or working in a supervisory role
- Previous school experience is desirable
- Computer literate and confident using Microsoft Office 365 and Teams

Skills and Knowledge:

- Confident in managing and directing projects
- Experienced/confident in dealing and responding to emergency situations
- Knowledge of Health and Safety at work

Personal Competencies and Qualities:

- Confident and calm manner when dealing with contractors, staff and when managing projects
- Excellent communication and interpersonal skills
- Ability to multitask and effectively prioritise changing workload
- Motivated and enthusiastic
- Commitment to own personal professional development
- Personable and friendly
- Team player

To Apply

Caroline Millman, Director of HR, Jumeirah English Speaking School

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