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Admin Officer

1 month ago

Dubai, United Arab Emirates HABICO PROPERTIES Full time

**Key Responsibilities**:

- **Office Management**:
Handle day-to-day administrative tasks including managing office supplies, scheduling meetings, and maintaining office efficiency.
- **Document Control**:
Prepare, maintain, and manage real estate documents, agreements, contracts, and property records. Ensure all files are up-to-date and in compliance with UAE regulations.
- **Client Support**:

- **Liaison**:
Act as a liaison between internal departments, agents, and external parties (e.g., regulatory bodies, clients, and service providers).
- **Real Estate Portals & Listings**:
Manage property listings on real estate platforms, updating descriptions, images, and details regularly. Coordinate property viewings and open houses.
- **Transaction Support**:
Assist the real estate team with all aspects of property transactions, from initial client contact to closing deals. This includes preparing contracts and ensuring proper documentation.
- **Data Management**:
Maintain and update client databases, property listings, and transaction records to ensure accurate reporting and compliance with regulations.
- **Administrative Support**:
Provide general administrative support to the real estate team, including preparing reports, managing calendars, and organizing files.
- **Coordination**:
Schedule and coordinate meetings, travel arrangements, and events for the real estate team. Ensure all deadlines are met and procedures are followed.

**Requirements**:

- **Educational Background**:
Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
- **Experience**:
Minimum of 2-3 years of administrative experience, preferably in the UAE Real Estate industry.
- **Skills**:

- Strong organizational and time-management skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Knowledge of real estate management software and online portals (e.g., Property Finder, Dubizzle).
- Excellent written and verbal communication skills in English; knowledge of Arabic is a plus.
- Ability to multitask and work under pressure.
- Familiarity with UAE real estate laws, regulations, and property management.

**Benefits**:

- Competitive salary based on experience.
- Health insurance and other benefits as per UAE labor law.
- Opportunities for professional development and growth within the company.

Pay: AED4,500.00 per month

Application Deadline: 29/10/2024