Admin/procurement Clerk

6 months ago


Dubai, United Arab Emirates Sakura Beauty Spa Full time

**Job title**:_Admin/Procurement Clerk_

**Reports to**:_Marketing Manager_

**Job purpose**
- Handling all paperwork administration, suppliers’ orders & general office management. The _**Admin/Procurement Clerk **_will report to the Marketing Manager/Operations Manager, and will attend duties in both branches when needed. At times, the employee will fill in the reception seat in case of staff shortage._

**Duties and Responsibilities**
- Orders: Main point of contact for all stock orders and fully responsible for collecting monthly section needs and avoiding stock shortage.
- Working closely with staff to understand their supplies needs and reflect them in Zenoti.
- Comply with finance for all suppliers’ payments and ensure all expenses are reflected correctly _(orders/returns)._
- General support: The Admin/Clerk will provide support to the management and will provide all the reports necessary when required.
- Keeping track of stock consistently, submit regular audits, overlook daily check outs.
- Consistently check expiry dates, move stock close to expiry/share with management to agree on solutions.
- Maintain cost of sales to a maximum of 8% monthly.
- Control stock consumption monitoring staff usage daily.
- Organising staff uniforms and keep record of issuance.
- Organising individual tool sets for staff and maintain a list or receivables/returns.
- Maintain all official business documents and keep folders always organized in all branches for authorities.
- Ensure health and safety measures are always implements and keep up to date with municipality H&S rules.
- Spa insurance renewal and staff medical insurance (new & renewed).
- Processing maintenance requests and any major purchases

**Qualifications**
- College or equivalent professional experience
- Highly organized
- Interpersonal and communication skills
- Excellence in Microsoft proficiency
- 5 to 7 years professional experience

**Direct Reports**
- Marketing Manager, Operations Manager_

**Job Types**: Full-time, Permanent

**Salary**: From AED3,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)


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