Bid Architect

4 weeks ago


Dubai, United Arab Emirates ARCHITECTURAL CONSULTANCY FIRM Full time

The Bid Coordinator works independently in the business development team with key responsibility for registrations and pre bidding activities for the practice. The Bid Coordinator will support the business development by leading in pre bidding activities and managing client registrations.

The Bid Coordinator is responsible for managing pre bidding activities and client registrations, in addition to these primary activities the Bid Coordinator will support the Bid Manager on major bids as required.

**Key Objectives**
- Pre-Bid Management,
- Registration Management,
- Pre-Bid Preparation,
- Proposals Support,
- Reporting,
- People and Culture

**Expectations & Responsibilities related to your role**

**1. **PRE-BID MANAGEMENT**
- Registration of all incoming opportunities,
- Summarization of incoming opportunities,
- Notification to Senior Management of all incoming opportunities,
- Tracking of all opportunities’ status.

**2. **REGISTRATION MANAGEMENT**
- Registration of X Architects as a supplier with clients,
- Management of existing client registrations.

**3. **PRE-BID PREPARATION**
- Preparation of detailed bid plan for all pre-bid requests including,
- Pre-Qualification Questionnaire (PQQ),
- Expression of Interest (EOI),
- Request of Information (RFI),
- Non-Disclosure Agreements (NDA).
- Initial development of all pre-bid requests submissions,
- Management of sub consultant contacts and collateral.

**4. **PROPOSAL SUPPORT**
- Assist the Bid Manager on major bids,
- Preparation of standard Villa bid submissions.

**5. **REPORTING**
- Weekly reporting on incoming opportunities,
- Weekly reporting on new registrations,
- Weekly reporting on all opportunity status,
- Reporting support to the Head of Business Development as required.
- Should be ready for meetings, calls, communications, as per our procedures. His set up should be ready for such arrangements.

**Job Type**: Part-time
Part-time hours: 45 per week

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)


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