Associate - Receptionist
3 weeks ago
**Description**
**Description**:
- Provides a complete secretarial service for the assigned manager or department; routing callers and correspondence as necessary and assisting in drafting and finalising replies where appropriate to ensure that all matters are dealt with efficiently and effectively
- Handles incoming and outgoing departmental mail - postal and courier - and maintains appropriate logs.
- Makes travel arrangements in a time-effective way, including visa, booking itineraries, venues for meetings, hotels, rent a car, etc.
- Observes confidentiality procedures and registers and tracks documentation to ensure appropriate level of security and control.
- Provides a time management/diary service for the manager to ensure he is able to attend all key meetings according to planned schedule and assists in optimising his use of time
- Establishes and maintains records and filing systems
- Checks and verifies billing statements in respect of travel and related arrangements made and makes sure that the claims are getting paid on time
- Manage client invoicing for timely submissions of reports and that everything is paid on time
- Makes all necessary arrangements for the holding of internal committee meetings and attends, if required, as secretary to record proceedings
- Monitors effectiveness of office administrative processes and recommends improvements where needed
- Performs other related duties or related assignments as directed
- Assisting with documents (converting, formatting, printing and scanning).
- Registering for important conferences and seminars staff are requested to attend.
- Assisting Business Development Team based in the Head Office when they visit Dubai Office.
- Coordinating with other secretaries when employees from different departments are traveling together.
- Covering and taking responsibilities from Secretaries son Leave.
QUALIFICATIONS, EXPERIENCE, & SKILLS:
**Minimum Qualifications**
- Completion of Secondary School with a secretarial certification.
- Bachelor's Degree is highly preferred.
**Minimum Experience**
- 4-5 years as Secretary/Administrative Assistant.
**Job-Specific Skills
-
Front Desk Receptionist
4 weeks ago
Dubai, United Arab Emirates A&A Associate LLC Full timeDesignation : Front Desk Receptionist Location : Dubai, UAE Experience : 2 years in UAE Gender: Female **Salary**: AED4,000.00 - AED6,000.00 per month Ability to commute/relocate: - Dubai: Reliably commute or planning to relocate before starting work (required)
-
Front Desk Receptionist
1 week ago
Dubai, Dubai, United Arab Emirates A&A Associate LLC Full timeDesignation : Front Desk ReceptionistLocation : Dubai, UAEExperience : 2 years in UAEGender: FemaleSalary: AED4, AED6,000.00 per monthAbility to commute/relocate: Dubai: Reliably commute or planning to relocate before starting work (required)
-
Receptionist
3 weeks ago
Dubai, United Arab Emirates Samanaq International LLC Full time**Receptionist Responsibilities**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Assisting with a variety of...
-
Receptionist
3 weeks ago
Dubai, United Arab Emirates VOYAGE TOURS LLC Full timeJOB DESCRIPTION: - Greet clients and visitors with a positive, helpful attitude. - Assisting visitors in finding their way around the office. - Assisting with a variety of administrative tasks including copying, faxing, taking notes. - Answering phones in a professional manner, and routing calls as necessary. - Assisting colleagues with administrative...
-
female Front Desk Receptionist/sales Associate
2 months ago
Dubai, United Arab Emirates NEW AL SHEFA CLINIC JLT Full timeWe are a **Day surgery center** located in JLT, looking for a **FEMALE Sales associate** cum **Front-Desk Receptionist** fluent in **English** and **Arabic.** Most **Required Skills**: - Fast learning - Sales skills - Multitasking skills - Time management skill - Ability to work under pressure - Basic accounting knowledge (billing, cash handling, etc.) -...
-
Receptionist
4 weeks ago
Dubai, United Arab Emirates ESL Business Solutions Full timeJob description - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Assisting with a variety of administrative tasks including...
-
Receptionist
2 months ago
Dubai, United Arab Emirates Serge Development Full timeJob Title: Receptionist Location: Jumeirah Village Circle Job Summary: Key Responsibilities: - Managing the office and reception area tidy and clean all the time. - Answering phones in a professional manner, and routing calls as necessary. - Answering, forwarding, and screening phone calls. - Managing inventory of office supplies. - Performing clerical...
-
Receptionist
2 weeks ago
Dubai, United Arab Emirates Tiger group Full time**What you’ll do as a Receptionist**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Assisting with a variety of...
-
Receptionist and Sales Associate
2 weeks ago
Dubai, United Arab Emirates Linak Migration Services Full timeLinak Migration Services is a well-established firm in Dubai, dedicated to providing top-notch immigration consultancy services. We are currently seeking a motivated and dynamic individual to join our team as a Receptionist and Sales Associate. This position is open to who are fluent in English and have a passion for customer service and...
-
Receptionist
3 weeks ago
Dubai, United Arab Emirates Vista Corporate Business Center Full time__ - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Answering, forwarding, and screening phone calls. - Sorting and...
-
Receptionist Female
5 days ago
Dubai, United Arab Emirates Datacell Solutions LLC Full time_**Only Female Applicant **_ - Associate’s or bachelor’s degree in a related field. - Prior experience as a receptionist or in a related field. - Consistent, professional dress, and manner. - Excellent written and verbal communication skills. - Good time management skills. - Experience with administrative and clerical procedures. - Able to contribute...
-
Receptionist
3 weeks ago
Dubai, United Arab Emirates Al Hadif Setup Full time**We are looking for Female Receptionist on Urgent Basis.** - Job Responsibilities:_ - Copy, scan and file documents in physical and digital records - Check for accuracy in editing and retrieving files as requested. - Review and update documents. - Maintain confidentiality for information and terms of agreements. - Perform other duties commensurate with...
-
Receptionist
1 week ago
Dubai, Dubai, United Arab Emirates STERNON GROUP Full timeWe are looking for a femalereceptionist to be responsible for greeting clients and visitors to our office.Receptionist Responsibilities: Greet clients and visitors with a positive, helpful attitude. Assisting clients in finding their way around the office. Announcing clients as necessary. Helping maintain workplace security by issuing, checking, and...
-
Receptionist Secretary
4 weeks ago
Dubai, United Arab Emirates Firmac Industries LLC Full timeOur company is a leading manufacturer and distributor of high-quality HVAC products and duct manufacturing solutions. We are looking for a Receptionist with at least 2 years of experience in handling administrative tasks. **Responsibilities** - Answering phones in a professional manner, and routing calls as necessary. - Greet clients and visitors with a...
-
Secretary Receptionist
2 months ago
Dubai, United Arab Emirates Arabcal Technical Services LLC Full time**Receptionist cum secretary** - Answering and transferring phone calls, taking messages, and providing information - Scheduling appointments, meetings, and travel arrangements - Maintaining office records, files, and supplies - Assisting with research, data entry, and other administrative tasks - Handling and Managing Shipping Document. Associate’s or...
-
Secretary Receptionist
1 day ago
Dubai, United Arab Emirates Arabcal Technical Services LLC Full time**Receptionist cum secretary** - Answering and transferring phone calls, taking messages, and providing information - Scheduling appointments, meetings, and travel arrangements - Maintaining office records, files, and supplies - Assisting with research, data entry, and other administrative tasks - Handling and Managing Shipping Document. Associate’s or...
-
Receptionist
5 days ago
Dubai, United Arab Emirates Platform Real Estate Full time**Position Overview**:We are seeking a welcoming and proactive Receptionist to be the first point of contact for clients, visitors, and callers. The Receptionist will play a key role in creating a positive and inviting environment, as well as providing efficient administrative support to our real estate team. **Responsibilities**: - Greet clients,...
-
Front Desk Receptionist
4 days ago
Dubai, United Arab Emirates DESCO Print & Studio LLC Full time**Receptionist Requirements**: Associate’s or bachelor’s degree in a related field. Prior experience as a receptionist or in a related field. Consistent, professional dress, and manner. Excellent written and verbal communication skills. Good time management skills. Experience with administrative and clerical procedures. Able to contribute...
-
Front Desk Receptionist
3 weeks ago
Dubai, United Arab Emirates Dukkantek Full time**Receptionist & Admin Associate** **Salary : AED 3000 - AED 3500** We are looking for a receptionist to be responsible for greeting clients and visitors to our office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and...
-
Receptionist (Emirati)
1 week ago
Dubai, United Arab Emirates Super Medical Full time**Job description** **Responsibilities**: - Greet patients, answer calls, schedule appointments, and handle inquiries. - Provide exceptional customer service and maintain patient confidentiality. - Assist with administrative tasks such as filing, data entry, and mail management. - Collaborate with healthcare professionals to ensure smooth patient flow. -...