Kering HR Admin Assistant

3 weeks ago

Dubai, United Arab Emirates Groupe Kering Full time

Summary

Job Family Group Description - Human Resources:
Includes all jobs providing support to the business in the field of Human Resources Management, such as talent acquisition and management, compensation and benefits, employee relations and HR administration in alignment with our company’s strategy, practice and objectives.

Job Family Description -HR Operations:
Acts as the first point of contact for HR-related queries from employees and external partners. Provides daily HR activities and administrative support to our employees while conforming to labour laws.

**Job Description**:
Kering is a global Luxury group which manages the development of a series of renowned Houses in fashion, leather goods, jewelry and watches: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, Alexander McQueen, Brioni, Boucheron, Pomellato, Dodo, Qeelin, as well as Kering Eyewear. In 2021, Kering had 42,000 employees and restated revenue of €17.6 billion. Kering is a major player in the luxury sector. By placing creativity at the heart of its strategy, Kering empowers its people to lead the way in terms of creative expression while crafting tomorrow's Luxury in a sustainable and responsible way. We capture these beliefs in our signature: “Empowering Imagination.” A shared culture and determination unite our Houses. Together, we are building a unique, passionate and responsible Luxury group, working to push boundaries in a positive way. Join us to shape the Luxury of tomorrow with us.

We are currently seeking a HR Administrator to join our team based in Dubai.
- Your opportunity_

As part of HR Shared Services Team in Dubai, you will be responsible for all HR related activities for the Kering brands and you will be supporting our employees based in Saudi Arabia & Bahrain. These activities include transactional activities (HR Operations and Payroll Inputs). You will also be the first point of contact for employees, brand HR and local partners in Saudi Arabia & Bahrain in relation to HR topics.
- How you will contribute_

Reporting to the Head of HR Shared Services and based in our office in Dubai, your responsibilities will include, but are not limited to:
HR Administration
- Register new employees to brands’ benefits programs (as per eligibility) and ensure their activation as appropriate, i.e. medical health coverage, employee discount, pension, etc.
- Document and keep up to date with the brands’ policies.
- Liaise with external partners like local partners, insurance vendors, benefits partners, etc.
- Record & monitor work permit and residence visa validities for existing employees
- Remind and guide employees and brand HR on the work authorization requirements and procedures
- Maintain employees’ personnel files and archive the necessary documents
- Ensure that service agreements are met and processes are working efficiently and effectively at all times.
- Off-board employees - coordinate between brand HR, employee, payroll team and local partners to cancel the work permit and/or residence visa
- Responsible for regularly reviewing the HRSS administrative processes, identifying inefficiencies and areas for improvement
- Preparing administrative letters such as No Objection Certificates, Salary Certificates, Bank Letters, Employee Certificates, etc.
- Deliver daily operations and support Brands and Corporate projects as necessary
- Provide payroll monthly reports and inputs to payroll team for the payroll month’s cycle

HR Shared Services Tools
- Validate, check, input and collect missing information to maintain HR System (Workday)
- Work closely with each brand HR on Workday use and data completion
- Check the evolution/updates in Workday, ensure consistency within brand, and collaborate with HRIS team for any exceptional cases
- Propose update on HR System (Workday) in case of change in brand, local or administration requirements and conduct testing (as required)
- Coordinate with payroll team to ensure data alignment or follow up on specific employee information required

Employee and Brand Relations
- Provide information on services and reports as requested
- Ensure any queries or concerns are addressed with brands in a professional and timely manner, managing matters escalated by the team
- Plan and organize anticipated projects in collaboration with brand HRs to ensure smooth operations
- Answer employees and brand HR queries on the Kering Connect platform or reroute requests to the appropriate stakeholders as required
- Monitor requests turn-around times (SLAs) and implement continuous improvement
- Advocate simplification and standardization of policies and processes

Absences
- Manage all types of Absences when recorded on Workday, ensuring all supporting documentation is provided, as per brand’s requirements
- Maintain knowledge of the brand’s policies, relevant legislations and any applicable updates
- Manage the administrative validation of specific types of absences, submitted via Workday,

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