Female Receptionist with Knowledge of Accounts

3 months ago


Dubai, United Arab Emirates Leos Automotive LLC Full time

Responsibilities:
1. Greet and welcome visitors: Extend a warm and friendly welcome to all visitors, ensuring they feel comfortable and valued.

2. Answer phone calls: Handle incoming calls and direct them to the appropriate person. Take messages accurately and relay them promptly.

3. Manage appointments: Schedule and maintain appointments for clients, employees, and executives using electronic calendars or appointment books. Notify staff of any changes or cancellations.

4. Maintain a clean and organized reception area: Ensure the reception area is tidy, presentable, and stocked with necessary stuff.

5. Handling mail and deliveries: Sort, distribute, and track incoming and outgoing mail. keep track, Receive and sign for packages, parts and notify recipients promptly.

6. Assist with administrative tasks: Provide general administrative support such as photocopying, filing, typing, and data entry. Help prepare documents, reports, and presentations as needed.

7. Handle inquiries and provide information: Proactively assist visitors and callers by answering questions and providing accurate information about the company, its services, and its location.

8. Maintain security procedures: Monitor and ensure the security of the premises by following safety protocols and controlling access to restricted areas.

9. Collaborate with other colleagues: Coordinate with different staff to address visitors' needs, relay messages, and ensure smooth communication within the organization.

10. Display professionalism and confidentiality: Treat all information, conversations, and interactions with utmost discretion and confidentiality.

**Requirements**:

- Excellent communication skills, both verbal and written. Can speak and read
- Good understanding of office administration and bookkeeping practices
- Must approach all matters in non-biased and professional manner
- Strong knowledge of MS Office programs
- Strong interpersonal skills with an ability to build rapport and establish positive relationships with clients and colleagues.
- Professional appearance and demeanour.
- Basic computer skills and proficiency in using office equipment.
- Organizational and multitasking abilities.
- Customer service-oriented mindset and a patient, friendly demeanour.
- Proactive and resourceful problem-solving skills.
- Attention to detail and accuracy in data entry and documentation. Previous experience in Automotive company is an advantage

As a receptionist, you will play a crucial part in creating a positive first impression for visitors and contributing to the overall smooth operation of the organization. Your dedication to exceptional customer service and attentiveness to details will help ensure a welcoming and efficient front desk experience.

Pay: AED3,000.00 - AED4,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- reception: 2 years (preferred)
- Automobile Garage: 1 year (preferred)

**Language**:

- English (preferred)


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