Legal Pa/paralegal

4 days ago


Dubai, United Arab Emirates Siemens Healthineers Full time

**Job Overview**

This is a hybrid role leaning heavily towards paralegal competencies but with a solid demand on PA skills. The position is based in Dubai but as a direct report to the Regional General Counsel, there should be some basic working knowledge of the wider GCC region.

**Responsibilities and Duties**
- **_First point of contact for the Legal Department:_**:

- Primary liaison between the Legal Department and company employees, business partners, attorneys, and all other external and internal parties of all levels.
- Ability to breakdown and understand queries and route accordingly.
- **_PA to Regional General Counsel_**:

- Diary/calendar management
- Arrange travel bookings
- Organize day-to-day tasks
- Manage correspondence
- Provide support for assigned projects
- Manage multiple administrative processes within the team and the day-to-day running of the office.
- Supervise and instruct the team assistant.
- Manage integration of new office technologies and systems as appropriate.
- Responsible for on-boarding of new joiners/interns/delegates.
- Prepare quarterly audit reports, presentations, reports, statistical charts and briefings.
- Prepare annual planning budget and monthly budget analysis repor
- **_Paralegal:_**:

- Draft standard company resolutions
- Issue Powers of Attorney including the management and administration of the “Project Power of Attorney eTool”
- Arrange and (where necessary) attend notary appointments.
- Maintain company registers
- Prepare UBO, KYC and AML documentation.
- Perform legal research and compile summary data from requested references (laws, legal encyclopedias, journals, etc.)
- Account administrator for online research platforms
- Responsible for external counsel retention and mandating
- **_Document Controller_**:

- Arrange attestation and legalization of documents as necessary
- Monitor information flow throughout the department from multiple channels
- Organize and maintain paper and electronic files.
- Responsible for the Legal Department document safe.
- Responsible for document requests from inside and outside the company

**Required Skills & Qualifications**
- Fluent written and oral communication skills in English.
- Significant experience in administrative role reporting directly to upper management ideally within a corporate setting
- Solid drafting skills
- Strong time-management skills and ability to organize and co-ordinate multiple concurrent projects and work well under pressure to tight deadlines
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information
- Regional experience

**Preferred Skills & Experience**
- Arabic and/or German language skills.
- Experience in overseeing budgets and expenses
- Experience in developing internal processes and filing systems
- Legal research skills and the desire to develop understanding of regional law

**Organization**: Country Functions & Departments

**Company**: Siemens Industrial LLC

**Experience Level**: not defined

**Full / Part time**: Full-time



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