Planning Coordinator
2 months ago
**Job Purpose**:
Primary responsibility to manage the scheduling and booking of projects through Dylius to meet the **broadcast and production** requirements and ensuring smooth success of the project. Most tasks involve keeping and updating records and information, as well as coordinating with clients and co-workers, ensuring smooth operations throughout the production of the given project.
**Key Accountabilities**
- Plan and assign crew on every approved project and manage logistics and transport.
- Booking of freelancers if required such as Cameraman, CCU Operators, EVS, Director, Crane Operator & etc. provide details of the project like timing and location.
- Coordinate with the Booking Agent if required for any equipment to be rented and arrange transportation for the same.
- Prepare a call sheet on every production and send to client, and update the same in Dylius.
- Plan, organize and arrange the transfers, accommodation and handling of equipment’s, cast crew members to different locations.
- Coordinate with all freelancers and Operation Coordinator to let them know the timing and work location and required information prior to the event.
- Schedule a site visit for the team assigned liaising with the line manager on the project to get clear information about the event and to know where we can position our OB and can do a camera planning etc.
- Based on the site visit report, make amendments according to the recommendations.
- Coordinate with the engineers to know what the other requirements are needed and to plan it prior to the event.
- Planning crew based on the projects, seeking information from clients such as timings, venue, planning transportation, booking of freelancers.
- Advising on the travel dates, timings and destination, making sure the travel arrangements are made. Updating financial agreements with freelancers by liaising with the approved departments. Coordinating with finance in preparation of freelancer’s payment on monthly basis and submit to finance.
**Role Specification**
**Qualification**
- Graduate in any discipline
- Computer literate - MS Office
- Ability to read, analyze and interpret general business periodicals,
- 3-5 years of project planning and coordinating experience
- Knowledge of contingency plan and familiarity with all aspects of production to facilitate effective communication.
**Knowledge and Special Skills**
**(Knowledge in programming software, handled special projects in event management Graphic designing)**
- Great communication and organizational skills.
- Good negotiating skills
- Prioritizing and adhering
- Multitasker who thrives in a fast-paced environment.
Application Deadline: 19/10/2024
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