Procurement Officer

3 weeks ago


Abu Dhabi, United Arab Emirates Al Bahiya Trading & Services Full time

Ø **Vehicles Service Contract**:From A to Z**.** Assigned to prepare an LPO for Vehicle Insurance Renewal, Vehicle Tires Requisition, Vehicle Batteries requisition, Vehicle Repairs Spare Parts and Coordinate with the maintenance service contract.

Ø **Booking of Airline Tickets for Staff**:In Charge of Requesting and Booking Airline Tickets bound to Domestic or International Flights to the Staff.

Ø **Repair of Machineries**:Responsible for the repair of Machineries in all projects and purchasing as well. From A to Z transaction of Machineries’.

Ø **Skip Collection/Tadweer**:Responsible for requesting a skip collection to tadweer for outside operations locations (Mahawi Camp, Qasuera and Western Region)

Ø **Benchmarking Suppliers & Quotations**:Responsible for Searching Suppliers for the requested supplies in Head Office and materials needed for the projects. A to Z transactions. Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing.

Ø **Claiming Vehicle Accidents Report**: Responsible of contacting the Insurance Company for Claiming the Accident Report and processing the maintenance of the vehicle.

Ø **Renewals of Head Office Telephone Lines**: Responsible for managing the renewal of telephone lines with Etisalat for Head Office and Outside Project Offices as well.

Ø **Service Requisition**:Responsible for obliging all the Services to Head Office and Operations from A to Z. Procuring and Tendering of Services.

Ø **Researching potential vendors**, Comparing and evaluating offers from suppliers

Negotiating contract terms of agreement and pricing.

Ø **Record all details for all tenders, contracts**, purchase requisitions and purchase orders in a purchasing database. Prepare the required **procurement** documents, and review and process purchase requisitions in line with Operations policies, procedures and processes.

Ø **Track orders** and ensure timely delivery

Ø **Review quality** of purchased products

Ø **Enter order details** (e.g. vendors, quantities, prices) into internal databases

Ø **Maintain updated records** of purchased products, delivery information and invoices for the SRN process (Closing of LPO)

Ø **Prepare reports** on purchases, including cost analysis for the Vehicles Maintenance, Repair and Consumptions.

Ø **Monitor stock levels** and place orders as needed on a monthly basis.

Ø **Coordinate with warehouse** staff to ensure proper storage and expiration of the stocks.

Ø **Draft an appropriate service level agreement** to properly evaluate the performance of suppliers, and report on this on a regular basis.

Ø **Responsible for order placement** timing, supply / demand alignment, material replenishment and supplier performance

Ø **Monitor, evaluate and improve supplier performance**, according to an appropriate Service Level Agreement, on a continuous basis

Ø **Make or purchase policy analysis and recommendations**. Lease or purchase policy evaluation and recommendation.

Ø **Set and plan** how to achieve supplier accreditation and service level management and Maintain good relationships with suppliers and renegotiate prices on a regular basis.

Ø **Accounts to be submitted for payment** to vendors on time.

**Job Types**: Full-time, Permanent


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