Automobile Spare Parts Coordinator
2 weeks ago
_The Spare Parts Coordinator will support the team for the process coordination and execute day-to-day functions in the spare parts division:_
- _Organize and implement administrative duties, performing necessary support._
- _Coordinate and organize spare parts, unit sales, and project admin tasks._
- _Receive purchase orders and validate them with quotations._
- _Issue sales/service orders._
- _Obtain Performa Invoices from suppliers._
- _Send all the needed data to procurement to issue PO._
- _Follow up on all orders with the logistics department until shipment delivery._
- _Issue commercial invoices._
- _Issue movement request to release spare parts from the warehouse._
- _Maintain a follow-up sheet on customer orders, until they close the sales order supply._
- _Ensure that the order is delivered to the customers in a timely manner and that order delivery documents/or service sheet has been signed by the customer._
- _Communicate with customers and fulfil their inquiries about the service they received or requested._
- _Copy, Scan, and File all data in folders._
- _Draft, edit and prepare correspondence, reports, and other material using word processing, spreadsheets, and/or databases._
- _Facilitate site visits or meetings with supplier or customer._
- _Ensure that all approvals and procurements records are kept safely and filed appropriately._
- _Protect the procurement activity from fraud and waste._
- _Other duties as assigned._
- **Requirements**:_
- _Minimum of a bachelor’s degree required with 4 years’ experience in Auto Spare Parts _**(mandatory)**_
- _Knowledge and understanding of documentations, strong in follow-up, and contract management._
- _Proficient in Microsoft Office. _**Advanced Excel Knowledge (Must)**_
- _Strong written and verbal communications skills_
**Salary**: AED1.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Are you currently in Dubai?
**Education**:
- Bachelor's (required)
**Experience**:
- Auto Spare Parts: 4 years (required)
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