Secretary
6 months ago
**Executive Secretary**
**Your key responsibilities**
- Provide administrative support overseeing day to day activities: meetings, appointments, scheduling, coordination, and planning.
- Reading, researching, and routing correspondence, drafting letters and documents and analyzing information, initiating telecommunications where applicable.
- Organize and maintain files and databases in a confidential manner.
- Screen phone calls, redirect calls, take messages and maintain sufficient trackers and logs.
- Maintain summary of calls/meetings as requested.
- Schedule appointments, meetings, and reservations as needed.
- Receive deliveries, sort and distribute incoming mail.
- Maintain and order office supplies as well as maintain sufficient records.
- Receive invoices and review for accuracy.
- Communicate and coordinate with relevant internal and external stakeholders for various requirements and reporting as necessary.
- Coordinate staff travel arrangements including transportation and accommodations.
- Monitoring of office expenses, review and manage invoices and payments.
**Skills and attributes for success**
- Knowledge of clerical and administrative procedures.
- Good communication, customer service and relationship-building skills.
- Team working skills, Organization and time management skills.
- Attention to detail, Negotiation skills.
- Assertiveness, Flexibility.
- Tact, discretion and diplomacy.
**To qualify for the Role, you must have**
- Graduation or Post Graduation qualification in administration. Having Secretarial program qualifications would be an added advantage.
- 5-6 years of Secretarial or Office Administration experience.
- Proficient computer skills, including Microsoft Office and ERP systems.
- Excellent verbal and written communication skills.
- Good knowledge of administrative procedures.
- Good communication, customer service and relationship-building skills.
- Valid UAE Driving License with own vehicle would be an added advantage
**Experience**:
- secretary: 1 year (preferred)
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