Operations Executive

1 day ago


Dubai, United Arab Emirates Challenger Y63 Garage Full time

**Job Title**: Operations Executive - Automotive Service Center

**Location**: Dubai

**Job Type**: Full-time

**Salary Range**: AED 2,500 - AED 3,000, based on experience and qualifications

**Job Overview**:
**Key Responsibilities**:

- Microsoft Excel Mastery**:

- Utilize advanced Excel functions (VLOOKUP, Pivot Tables, Macros, etc.) to streamline data processing and reporting tasks.
- Maintain and update operational Excel spreadsheets, ensuring accuracy and timely delivery of reports.
- Create automated Excel dashboards to track key performance indicators and improve workflow efficiency.
**- Daily Operations Management**:

- Oversee and coordinate day-to-day operational tasks, ensuring that all processes are running efficiently.
- Handle customer paperwork, ensuring timely and accurate processing of documents such as invoices, contracts, and delivery notes.
- Assist in troubleshooting and resolving operational issues, providing support to other team members as needed.
**- Reporting & Data Analysis**:

- Develop, manage, and maintain key operational reports using Microsoft Excel, tracking performance metrics, and KPIs.
- Create daily, weekly, and monthly reports for management, summarizing key operational data.
- Conduct data analysis to identify trends, inefficiencies, and opportunities for improvement, and recommend solutions based on findings.
**- Customer Paperwork and Documentation**:

- Process and manage customer-related documents accurately, ensuring all necessary paperwork is complete and compliant with company policies.
- Maintain organized filing systems for all operational documents, ensuring they are easily accessible and up-to-date.
**- Continuous Process Improvement**:

- Assist in identifying areas for process improvement within daily operations.
- Collaborate with team members to suggest and implement more efficient workflows and practices.
**- Collaboration & Support**:

- Work closely with other departments to support operational needs and customer service requirements.
- Provide support to senior management on ad hoc tasks, special projects, and other operational needs as required.

**Qualifications**:

- **Education**:

- Bachelor's degree in Business Administration, Operations Management, or a related field (preferred).
- **Experience**:

- 4+ years of experience in operations, administration, or a similar role.
- Proven experience in creating and managing operational reports using Microsoft Excel.

**Skills & Competencies**:

- **Microsoft Excel**: Advanced skills, including proficiency in VLOOKUP, Pivot Tables, Macros, and data visualization tools.
- Strong attention to detail and excellent organizational skills.
- Ability to work independently and as part of a team.
- Excellent time management skills and the ability to meet tight deadlines.
- Strong problem-solving and analytical abilities.
- Effective communication skills, both written and verbal.

**Desirable Attributes**:

- Experience with ERP systems or similar operational software is a plus.
- Ability to adapt to changes in a fast-paced work environment.

**Physical Requirements**:
Ability to work in an automotive environment, which may include exposure to noise, machinery, and occasional lifting of equipment or supplies.

**Benefits**:

- Competitive salary.
- Health insurance options.
- Paid vacation and holidays.
- Ongoing training and professional development opportunities.
- Supportive team environment with growth potential.

Pay: AED2,500.00 - AED3,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- Microsoft Excel: 5 years (required)

**Language**:

- English (required)
- Tagalog (required)

**Location**:

- Dubai (required)

Application Deadline: 06/12/2024


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