Operations Executive
1 day ago
**Job Title**: Operations Executive - Automotive Service Center
**Location**: Dubai
**Job Type**: Full-time
**Salary Range**: AED 2,500 - AED 3,000, based on experience and qualifications
**Job Overview**:
**Key Responsibilities**:
- Microsoft Excel Mastery**:
- Utilize advanced Excel functions (VLOOKUP, Pivot Tables, Macros, etc.) to streamline data processing and reporting tasks.
- Maintain and update operational Excel spreadsheets, ensuring accuracy and timely delivery of reports.
- Create automated Excel dashboards to track key performance indicators and improve workflow efficiency.
**- Daily Operations Management**:
- Oversee and coordinate day-to-day operational tasks, ensuring that all processes are running efficiently.
- Handle customer paperwork, ensuring timely and accurate processing of documents such as invoices, contracts, and delivery notes.
- Assist in troubleshooting and resolving operational issues, providing support to other team members as needed.
**- Reporting & Data Analysis**:
- Develop, manage, and maintain key operational reports using Microsoft Excel, tracking performance metrics, and KPIs.
- Create daily, weekly, and monthly reports for management, summarizing key operational data.
- Conduct data analysis to identify trends, inefficiencies, and opportunities for improvement, and recommend solutions based on findings.
**- Customer Paperwork and Documentation**:
- Process and manage customer-related documents accurately, ensuring all necessary paperwork is complete and compliant with company policies.
- Maintain organized filing systems for all operational documents, ensuring they are easily accessible and up-to-date.
**- Continuous Process Improvement**:
- Assist in identifying areas for process improvement within daily operations.
- Collaborate with team members to suggest and implement more efficient workflows and practices.
**- Collaboration & Support**:
- Work closely with other departments to support operational needs and customer service requirements.
- Provide support to senior management on ad hoc tasks, special projects, and other operational needs as required.
**Qualifications**:
- **Education**:
- Bachelor's degree in Business Administration, Operations Management, or a related field (preferred).
- **Experience**:
- 4+ years of experience in operations, administration, or a similar role.
- Proven experience in creating and managing operational reports using Microsoft Excel.
**Skills & Competencies**:
- **Microsoft Excel**: Advanced skills, including proficiency in VLOOKUP, Pivot Tables, Macros, and data visualization tools.
- Strong attention to detail and excellent organizational skills.
- Ability to work independently and as part of a team.
- Excellent time management skills and the ability to meet tight deadlines.
- Strong problem-solving and analytical abilities.
- Effective communication skills, both written and verbal.
**Desirable Attributes**:
- Experience with ERP systems or similar operational software is a plus.
- Ability to adapt to changes in a fast-paced work environment.
**Physical Requirements**:
Ability to work in an automotive environment, which may include exposure to noise, machinery, and occasional lifting of equipment or supplies.
**Benefits**:
- Competitive salary.
- Health insurance options.
- Paid vacation and holidays.
- Ongoing training and professional development opportunities.
- Supportive team environment with growth potential.
Pay: AED2,500.00 - AED3,000.00 per month
**Education**:
- Bachelor's (required)
**Experience**:
- Microsoft Excel: 5 years (required)
**Language**:
- English (required)
- Tagalog (required)
**Location**:
- Dubai (required)
Application Deadline: 06/12/2024
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