Admin Assistant

2 weeks ago


Dubai, United Arab Emirates Heavy Machinery Viqa LLC Full time

Job description

Our company is looking for a Female Administrative Assistant to join in a fast growing company, to provide a high quality administration service.
- Answer and direct phone calls to respective person, schedule the requested office meeting calendars
- Record keeping in an organized manner for both hard copies (if required) and electronic copies in the server. Must be able to find and track in ease when required
- Prepare and distribute internal communications such as Memos, Reports and any other correspondences
- Filing the company documents such as Tenancy contract, Trade License, Insurances, and all other legal documents in the server
- Monitor, maintain and update the list of Machineries, Equipment and spare parts under HMV-Viqa Group of Companies
- Coordinate with internal department such as Chairman office, Supply Chain, Operations, Finance, Plants, Site offices and DIC Workshop
- Coordinate with projects, operational sites and plants to making sure that daily production report is submitted and updated timely
- Update and maintain employee records such as employee’s details, visa status, changes in job scopes, changes in locations, leave requests etc.
- Arrange refreshments for Chairman, Executives/ Managers and Visitors
- Supervise the helper to maintain the office areas are clean at all time
- Monitor and replenishment of office supplies and pantry supplies
- Any other duties as assigned by the Manager

**Experience**:

- administrative assistant: 1 year (preferred)

**Language**:

- Arabic (preferred)


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