Purchasing Officer

2 days ago


Dubai, United Arab Emirates Emirates Grand Hospitality Full time

**POSITION TITLE: Purchasing Office**r

**Summary Description**:
The Purchasing Officer acts as an coordinator to various department staff and ensure purchase were made in the best interest of the company. Your role needs you to adhere to policies and procedures ensuring the smooth functioning of the Hotel operations and will include key responsibilities such as:
**Responsibilities and Duties**:
**Quotation and Tender Management**

Obtains quotations from suppliers to ensure purchase were made in the best

interest of the company.
- Obtains quotations by tender, fax and telephone.
- Investigates discounts and monitors cost and quality.
- Maintains database of prices on goods and services.
- Prepares ‘Summary Sheets’ for supplier quotations.

**Completion of Purchase Forms**
- Prepares purchase documentation upon authorization.
- Raises Purchase Requisitions and Purchase Orders as appropriately authorised.
- Develops purchase specifications.
- Obtains purchase authorisations.
- Forwards purchase requisitions and purchase orders to suppliers.
- Monitors delivery.
- Prepares monthly report of outstanding Purchase Orders.

**Market Survey**
- Performs regular checks on prices in the market.
- Performs market survey, including competitor hotels.
- Makes comparison with current supplier prices to ensure competitiveness.
- Maintains Suppliers Database.

**Stock Management**
- Liaises closely with Main Store and F&B Cost Controller on par stocks.
- Regularly reviews par stock levels.
- Informs Main Store of changes of lead time and price trends.
- Replaces expired stock items at no cost to hotel.
- Reviews store moving items.

**Custom Procedures**
- Familiar with the custom regulations.
- Regularly liaises with suppliers.
- Liaises regularly with Government officials.
- Updates on latest custom amendments.
- Makes recommendations to management as appropriate.
- Be environmental friendly, reduce waste, recycle when possible, and reuse whenever
applicable.

**Job Types**: Full-time, Permanent


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