Team Administrator

3 weeks ago


Dubai, United Arab Emirates Pinsent Masons Full time

**Job Title**: Team Administrator

**Hours of work**: Up to 40 hours per week, with flexibility to meet the demands of the job. 4 days in office, 1 day working from home.

**Location**: Dubai

**Purpose of the role**:
Provide proactive and professional support to the Middle East offices. Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.

This role is intended to embrace a team-working approach, collaborating with LPAs, lawyers and other members of business operations to fulfil the needs of the business. A Team Administrator will, collectively, work with every member of the team to ensure that overall needs are met.

Support may be required to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.

**Key Responsibilities**:include but are not limited to the following:
**Administration**
- Archiving and retrieving files and deeds from storage as required
- Arranging lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place.
- Assisting other members of the Middle East offices with overflow work
- Arranging transportation for lawyers within UAE when required
- Updating lawyers' client contact databases (InterAction)
- Taking the initiative and responsibility for liaison with IT support, facilities and other internal teams to ensure the office is kept safe and in good repair at all times.
- Taking complete responsibility for any copying, faxing, printing or scanning required by lawyers, including preparation of large files, bibles or bundles of documents (hard copy and electronic), including pagination and indexing.
- Cover reception during lunch hours and absences as and when required.

**Providing assistance to LPAs**
- In conjunction with Business Development preparing and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars
- Arranging travel and accommodation for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)
- All aspects of lawyers billing requirements (i.e. generating pre-bills, narrative amendments and finalise bills, liaising with lawyers in relation to any specific requirements about their billing including the timing thereof). Dealing with routine queries concerning information on contract rates, time and disbursements
- Preparation and submission of lawyers' expenses, including chasing lawyers for receipts and mileage information following meetings and business trips and following up on authorisations.
- Submission of Disbursements including verification of bank details
- Performing conflict searches, assisting with opening new files and obtaining KYC
- Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate. Liaising with reception to ensure all room bookings and hospitality requirements are in place.
- Assisting with other ad hoc tasks, including but not limited to, completing vendor forms, preparing audit letters, preparing court bundles and assisting with DocuSign

**Business Services**
- Assisting BD with Event organisation and support and administrative tasks, including preparing invite lists, tracking RSVPs, badging and registration desk
- Assisting Information Services with the organisation of internal training, maintaining the Middle East training calendar, keeping training records up to date and assisting with CLPD filing forms

**Client Services**
- Answering incoming telephone calls in a professional manner
- Dealing with enquiries from internal and external callers
- Awareness at all times that you are the "face of the firm", i.e. the first port of call for potential new instructions
- Building a good knowledge of lawyers' clients and developing a rapport with members of the client team (forging and maintaining relationships with members of the client team)

**Person Specification**:
**Qualifications & Experience**
- Administration experience in a busy environment
- Previous work in a law firm advantageous but not required.
- Good level of numeracy
- Good English language and grammar skills

**Professional/Technical Skills**
- Excellent organisational, communication and administrative skills
- Meticulous eye for detail and accuracy
- Good IT skills, being able to quickly learn new software and programme.
- Excellent knowledge of Microsoft Word, Excel and Outlook required.

**Skills/Abilities/Aptitudes**
- Excellent interpersonal skills
- Excellent project and time management skills
- Exhibits approach and behaviours consistent with firm values of 'approachable', 'bold' and ‘connected’
-


  • Team Leader

    3 weeks ago


    Dubai, United Arab Emirates Team Authentic Commercial Brokers LLC Full time

    **Hiring Team Leader** We are looking for a high-performing Team Leader for CREDIT CARDS to help us meet our customer acquisition and revenue growth targets by keeping our company competitive and innovative. You will be responsible for maximizing our sales team potential, crafting sales plans. Ability to hire, manage and train competitive sales team to...

  • Team Leader

    3 weeks ago


    Dubai, United Arab Emirates Team Authentic Commercial Brokers LLC Full time

    **Hiring Team Leader** We are looking for a high-performing Team Leader for CREDIT CARDS to help us meet our customer acquisition and revenue growth targets by keeping our company competitive and innovative. You will be responsible for maximizing our sales team potential, crafting sales plans. Ability to hire, manage and train competitive sales team to...


  • Dubai, Dubai, United Arab Emirates Peergrowth Consultancy Co. Full time

    At Peergrowth Consultancy Co., we are looking for an experienced Administrative Team Lead to join our team.Job OverviewWe are a FMCG company in the consumer goods industry and are seeking an energetic professional to manage our office operations.Key ResponsibilitiesManage day-to-day office operations to ensure organizational effectiveness and...

  • Team Administrator

    3 weeks ago


    Dubai, United Arab Emirates Pinsent Masons Full time

    **Job Description**: **TEAM ADMINISTRATOR** **Role Overview** We have an exciting opportunity for a Team Administrator to join the team in our Dubai office. Please note that this role is office based. Ideally, you will bring the following skills and experience to the role: - Administration experience in a busy environment - Previous work in a law firm...

  • Team Administrator

    3 weeks ago


    Dubai, United Arab Emirates CharterHouse Full time

    **Job description**: Charterhouse is exclusively working with a leading multinational professional services organisation who is interested in hiring a professional, highly organised individual to support with Administrative and Front Desk tasks. **About the role** This role will be focused on providing administrative support and customer service such as,...

  • Team Administrator

    5 days ago


    Dubai, United Arab Emirates Oil And Gas Job Search Ltd Full time

    Responsibilities for this position may include but are not limited to:Time administration for large population of salaried exempt/non-exempt and hourly employeesConducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable lawsPrimary point of contact for employees and managers questions with...

  • Team Administrator

    5 days ago


    Dubai, United Arab Emirates Oil And Gas Job Search Ltd Full time

    Responsibilities for this position may include but are not limited to:Time administration for large population of salaried exempt/non-exempt and hourly employeesConducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable lawsPrimary point of contact for employees and managers questions with...


  • Dubai, Dubai, United Arab Emirates The Team Builders Full time

    We are seeking a highly skilled Network Systems Administrator to join our team at The Team Builders. As an IT System Admin, you will be responsible for ensuring the smooth operation of our network systems.The successful candidate will have a solid understanding of network architecture, including routers, switches, firewalls, and virtual private networks...


  • Dubai, United Arab Emirates Team Visual Solutions LLC Full time

    Knowledge of networking services and protocols - Troubleshooting networking equipments like LAN, WAN, Internet connectivity issues - Maintain and administer all hardware, softwares, printers, scanners configurations etc - Assembling of PC/laptop equipments and solving all related issues - Google, Outlook accounts configuration and backups - Assist in IT...


  • Dubai, Dubai, United Arab Emirates Jobtrack Management Services Full time

    Administrative Support for Sales Team:A leading property and real estate company in Dubai is seeking a highly skilled Sales Administrator to provide administrative support to their sales team. As a Sales Administrator, you will be responsible for managing property documentation, RERA documentation, and ensuring compliance with UAE regulations. The ideal...


  • Dubai, Dubai, United Arab Emirates Robert Walters Full time

    We are seeking a highly experienced Credit Administration Team Lead to join our team. The ideal candidate will have a deep understanding of the banking sector and a proven track record of delivering results in a fast-paced environment.With at least 15 years of experience in the Banking sector within the Credit Administration function, the successful...


  • Dubai, Dubai, United Arab Emirates Pioneer Cement Industries Full time

    Pioneer Cement Industries contributes significantly to the growth of construction across the region by providing quality cement and solutions in collaboration with many local and international partners.This Sales Administrative Support role plays a crucial part in achieving this goal by working closely with the sales team to coordinate sales and marketing...


  • Dubai, Dubai, United Arab Emirates Avaya Full time

    Qualifications1-3 years of experience in an administrative or support role.Strong problem-solving skills and a proactive approach to tasks.Excellent written and verbal communication skills.Ability to work independently with supervision.


  • Dubai, Dubai, United Arab Emirates Delivery Hero SE Full time

    What You'll Do:As a Financial Services Associate, you will be responsible for providing administrative support to the finance team, assisting with financial tasks, and contributing to the overall success of the organization.You will also be responsible for performing data entry for financial transactions, maintaining databases, and ensuring timely payments...


  • Dubai, United Arab Emirates Global Career Heights (GCH) Full time

    **Position :Team Lead - Sales administration - for leading property developer** **Salary: 13k-15k** **Location: Dubai** **Job description**: Looking for Someone who is working closely with the sales team Sales Admin Mail Box - Inventory Availability, Movement of Inventory as per Strategy team, Re-instatement of rejected unit, Unit Rejection for...


  • Dubai, Dubai, United Arab Emirates Al Tayer Group LLC Full time

    Job Requirements:The ideal candidate will possess excellent communication and organizational skills, as well as the ability to work effectively in a fast-paced environment. The successful candidate will also have experience in front desk management, administrative support, and team leadership.Responsibilities:Front Desk Management:Provide exceptional...


  • Dubai, Dubai, United Arab Emirates Infinite homes Full time

    We are seeking a talented Real Estate Team Administrative Associate to join our team at Infinite homes.About the JobThe successful candidate will provide administrative support to the real estate team, managing property listings, databases, and CRM systems. They will also prepare and process real estate contracts, agreements, and other legal documents,...


  • Dubai, Dubai, United Arab Emirates TEAM LEWIS Full time

    About TEAM LEWISAs a global marketing agency, we have achieved success in just over two decades. Our winning formula combines talented individuals delivering award-winning campaigns with expanding client relationships into new markets or services and strategic acquisitions.We have won numerous prestigious awards, including Cannes Lions, PRovoke Media, ICCO,...


  • Dubai, United Arab Emirates Siemens Energy Full time

    Siemens Energy is a global team of more than 91,000 dedicated employees. Together, we're responsible for meeting the growing energy demand while ensuring our climate is protected. We keep the best of our 150-year legacy and push the boundaries of what is possible. We strive for sustainability in our decarbonization journey, innovation centered on future...

  • Administrator

    1 week ago


    Dubai, United Arab Emirates Xclusive Boat Charter llc Full time

    **Key Responsibilities**: - **Office Management**: Maintain an organized and clean workspace. - **Team Supervision**: Oversee administrative staff (assistants, office boys, drivers, IT assistant) and provide support and feedback to ensure tasks are done effectively. - **Department Oversight**: Manage the administrative department to ensure all tasks are...