Accounts Receivable Officer

2 weeks ago


Dubai, United Arab Emirates Mercure Gold Hotel Full time

Provide an effective system to track Accounts Receivables for the activities of the Credit Management.
- Provide a summary of the ageing report required for Accounting and Control Department to prepare monthly reports.
- To ensure that all transfers to City Ledger through Income Audit, Accounts Payable and General Ledger do agree with the control account.
- To ensure the accuracy of all charges and credits posted to the individual accounts.
- To ensure the room rate charged to travel agents are in accordance with the contract (if applicable).
- To ensure the group billings are complete as per contract.
- To ensure all invoices are dispatched to debtors within 48 hours.
- To ensure that returned checks are recorded in the City Ledger, that unapplied credit balances are reconciled and that mínimal variances in payments are cleared at the time of receipt.
- To process invoices / folios promptly and to render interim and monthly statements and follow up reminders on a timely basis.
- To monitor and to maintain support of all advance deposits and to balance them to the general ledger at month-end.
- To reconcile accounts receivable trial balances with the general ledger control accounts each month and to ensure accurate aging.
- To transfer all permanent folios to city ledger at the month end.
- To prepare trial balance for employees ledger and report to the Assistant Finance Manager for payroll deduction.
- To allocate credits transmitted by payroll journal to appropriate employee accounts.
- To allocate credits transmitted by the Daily General Cashier Report to appropriate accounts and keep all debtor accounts up-to-date.
- To initiate payment of travel agents commission on the basis of verified computer reports.
- To ensure all documents related to the section including the Rental contracts (if applicable), group orders and amendments etc., are properly filed for reference.
- To maintain an up-to-date systematic “Open Accounts” file for use by Accounts Receivable.
- To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned Place of Work to the standard set.
- To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department.
- To be fully conversant with all services and facilities offered by the hotel.
- To assist the Financial Controller to trace and to collect any outstanding debt as instructed.
- To set up all city ledger accounts and to ensure that the discounts set are the same as those granted by the management.
- To be fully conversant with the Credit Policy & Procedures.
- To liaise with the Financial Controller at all time regarding guest queries, credit card charge backs and open balances and general credit terms.
- To witness General Cashier’s counting monetary receipts remitted by Cashiers.
- To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment as well a timely audits (internal & external).
- To carry out any other reasonable duties as assigned by the Financial Controller.

This role will also be required to perform Income Audit for the Hotel, actively supporting/ relieving the Assistant Manager Income Audit & Controls. Prior working knowledge of Income audit will be advantageous.

**Salary**: AED5,000.00 - AED6,500.00 per month



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