HR & Admin Assistant

3 weeks ago


Dubai, United Arab Emirates NEWCOM Computer Systems LLC Full time

HR Admin Assistant

The HR administrative assistant position at Newcom requires excellent organizational and administrative skills and the ability to handle sensitive information confidentially.

An HR assistant is expected to be a conceptual thinker with great time management skills.

Should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment.

In the role you will be responsible you will be expected to perform the following responsibilities:
- **Admin Activities**

Company vehicle registration & insurance renewal

Fine Payments if any

Renewal of Trade license

Renewal of Dubai trade Subscription

Renewal of Dubai Customs Business registration

Renewal of Media License - National Media Council

Renewal of Safety certificate from Dubai Civil Defense

Renewal of Property All Risk Insurance

Renewal of Public Liability Insurance

Maintaining & checking the Abu Dhabi Toll system portal for any fine or wallet ref

**HR Coordination**

Collaborate with the HR Manager to post job ads on careers pages and process incoming resumes

Coordinate the entire Onboarding process (document collection, checking on attestation, cancellation document, employee emergency form)

Follow up with Finance team for making payments to Typing center

Inform medical insurance team for adding or deleting the employees

Entering and updating master data with all employee information

Update HR databases (e.g., new hires, separations, vacation and sick leaves)

Maintaining the calendar for public holidays UAE, Bahrain, Kuwait

Event Coordination(Birthdays, Diwali, Christmas, etc.)

Download the attendance report and submit it for payroll

Coordinate for Saturday worked or overtime if any

Assist in payroll preparation by providing attendance data like absences and leaves

Issuing salary related letter for employees (payslip, salary certificate, letters for the bank)

Assist during performance management procedures and appraisals

Complete paperwork for exit interviews ( handover forms)

Produce and submit reports ad-hoc reports as required

**Salary**: AED3,000.00 - AED3,500.00 per month

Application Question(s):

- Do you have UAE labor laws experience
- Do you know Vlookup in excel

**Experience**:

- HR administrative assistant: 3 years (preferred)

Application Deadline: 26/01/2023


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