Project Management Officer

4 months ago


UAE, United Arab Emirates Talent Pal Full time

**The Role**:
**Key Tasks and Responsibilities**:
**Overview**:

- Assist with logistics including agendas, actions and general administrative support for key business meetings on a weekly and monthly basis.
- Co-ordinate and enable communication between all teams involved in project delivery.
- Regular liaison with the Health & Safety department to ensure high standards are met and project folders are updated.
- Manage, maintain and monitor key administrative processes such as; organisation charts, cost tracking, project team training schedule, all staff and management distribution lists.
- Attend strategy and client meetings, take and distribute minutes and follow up action points with relevant team members.
- Collating data to produce reports using MS Office suite.
- To support the team to maintain accurate, timely and legible records.
- To answer/deal with queries, both face to face and via the telephone in an appropriate and timely manner.
- To maintain filing systems in line with organisations policies and procedures.
- Support Operations Directors in all aspects of required work.

**Key Points**:

- Working for a Global client.
- Varied work streams for Global Client.
- Scheduling Resource - Internal and Sub
- Contract.
- Procurement.
- Customer facing.
- Working within a well-structured team.
- Varied requirements for Microsoft software.
- Busy/varied/demanding role.
- Job Management and ownership.

**Personal Specification**:
**Technical Skills and Qualifications**:

- Proven experience in a project co-ordinator role, preferably in the construction industry.
- Some technical / engineering knowledge would be an advantage.
- Ability to manage a heavy workload and conflicting demands, whilst consistently producing high-quality work to tight deadlines.
- Experience of liaising with colleagues from operational staff to senior director level, and the ability to manage upwards.
- First class communication skills, personal confidence and the ability to influence others.
- Intermediate to advanced Word, Excel and PowerPoint skills.
- Accurate data entry processing experience.
- Attention to detail.

**Planning and Organising**:

- Ability to organise own workload.
- Ability to prioritise work and deliver to tight deadlines.
- Able to maintain accurate and timely records as required by the role.
- Ability to identify and solve everyday job-based problems in liaison with the relevant Project Manager.

**Working with People**:

- Ability to organise own workload.
- Ability to prioritise work and deliver to tight deadlines.
- Able to maintain accurate and timely records as required by the role.
- Ability to identify and solve everyday job-based problems in liaison with the relevant project manager.

**Communication**:

- Able to communicate factual information politely and courteously.
- Has everyday spoken skills e.g. telephone and face-to-face conversations.
- Has advanced written and numeric skills appropriate to the job.
- Able to listen, observe and report information to manager.

**Vacancy Summary**:
Type: Permanent
Location: UAE & Middle East
Rate: To be negotiated dependent on experience.

We are an Equal Opportunities Employer.

This job has been sourced from an external job board.


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