Accounting Supervisor

6 months ago

Dubai, United Arab Emirates Hilton Full time

Accounting Supervisor

The role aims to be recognized as a trusted advisor to finance team members and other hotel business partners. This role supports the finance lead to retain and train best-in-class finance professionals and assists in developing their finance team. This role ensures a robust control and compliance environment and supports the hotel / hotels to maximize profit and contributes to implement EMEA Operations Finance innovations and projects.

**What will I be doing?**

The Accounting Supervisor will support all activities performed by the hotels Assistant / Finance lead, to include but not limited to, understanding financial performance, ensuring timely and accurate financial reporting and month-end closing activities, reviewing monthly financial statements in accordance with Generally Accepted Accounting Principles (GAAP), Uniform System of Accounts and Hilton policies and procedures. The role will ensure a smooth operation of all hotel finance activities in full compliance with the policy, regulatory and contractual framework. The role will business partner with all hotel finance team members and the Hotel Management team, and supports the Assistant / Finance Lead in developing excellent working relationships across a broad range of internal and external stakeholders, including Commercial, IT, Procurement, Operations, Shared Service Centers (where applicable). In absence of the Assistant Finance Manager/Director, the Accounting Supervisor will assume responsibilities. The role will participation in all relevant Finance training and development programs
- Supervise, manage and maintain the books of the hotel(s) on a daily basis
- Responsible for the accuracy and completeness of all transactions to the various accounts and ensure that they are properly recorded in the books on a timely basis and in the correct period
- Ensure that all balance sheet transactions are accounted for, documented and properly and timely reconciled
- Fully conversant with the Hilton standard chart of accounts and the correct use the same
- Ensure that the accounting records comply with local laws and regulations and Hilton Policies and procedures
- Ensure the month-end closing process is completed and the timely preparation of all required financial reports for review by the Hotel Finance lead
- Ensure the accurate and prompt month-end and year-end closing of the books of accounts
- Assist in the completion of forecasts and budgets as instructed
- Assist in the preparation of monthly financial reports and schedules as directed, required by management and owners
- Thoroughly familiar with the duties and procedures of other team members within the finance department over whom the role has supervision
- Assist and coordinate the internal and external audit process
- Assist in ensuring compliance with legal and taxation legislation
- Familiar and kept up to date with all policies of both hotels and Hilton insofar as finance are involved
- Hands-on and take an active role in daily activities within the department, ensuring that all work is up to date and assists team members where and when required
- Assist the Finance Department Head in providing financial information to assist in any decision making process
- Participate in performance reviews and actively contribute to team members' development and training programs
- Coordinate departmental leave and organise the coverage of positions during team member absence
- Create a pleasant working environment, ensure productive and efficient work practices within the Finance team
- Ensure that all internal applicable accounting control procedures are strictly adhered to and communicate any perceived weakness to the Finance Lead
- Maintain an adequate and up to date filing system
- Handle all requests and enquiries in a timely, efficient and friendly manner
- Perform any additional tasks assigned
- Ensure that all debtors are billed in a timely fashion
- Ensure that all necessary supporting documentation is submitted with invoices to substantiate charges and ensures payment is collected in a timely fashion
- Ensure the timely delivery of invoices within three working days
- Ensure that all city ledger invoice batches are posted and reconciled on a daily basis
- Ensure the posting of invoices is done using the correct debtor codes
- Post and reconcile credit card transactions for all credit card types and follow up with banks on outstanding credit card reimbursements
- Handle all credit card queries
- Prepare credit card rebates/refunds with complete supporting documents/approval
- Follow up the collection of inter-hotel billings and Hilton Honors redemptions
- Ensure proper filing systems to facilitate retrieval of information
- Post and allocate all payments received accurately and on a timely basis
- Ensure all monthly debtor statements are sent on a timely basis
- Ensure all advanced payments received are properly recorded
- Notify the hotels on all advanced deposits rec

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