Receptionist/secretary

2 weeks ago


Abu Dhabi, United Arab Emirates Alliance Group Full time

**1. Front Desk Management**:

- Greet visitors, clients, and employees in a courteous and professional manner.
- Answer incoming calls, screen and direct them to the appropriate person or department.
- Manage the reception area, including maintaining cleanliness and orderliness.

**2. Administrative Support**:

- Provide administrative support to the office staff, including filing, photocopying, and scanning documents.
- Schedule appointments, meetings, and conference rooms, and coordinate calendars as needed.
- Assist in preparing correspondence, reports, presentations, and other documents.

**3. Correspondence Handling**:

- Manage incoming and outgoing mail, packages, and deliveries.
- Distribute correspondence to the appropriate recipients and ensure timely responses.
- Maintain electronic and physical filing systems for easy retrieval of documents.

**4. Customer Service**:

- Address inquiries and provide information to visitors, clients, and employees.
- Handle customer complaints or concerns in a professional and courteous manner.
- Assist with resolving issues or directing inquiries to the appropriate department.

**5. Administrative Support**:

- Provide administrative support to the Management, including managing calendars, scheduling appointments, and organizing meetings.
- Prepare and distribute correspondence, memos, reports, and presentations on behalf of the Management.
- Maintain accurate records, files, and documentation related to the executive office.

**6. Communication Management**:

- Screen and filter communication to ensure the Management 's time is optimized and focused on priority tasks.

**7. Travel and Logistics Coordination**:

- Arrange travel itineraries, accommodations, and transportation for the Management and other executives as needed.
- Coordinate logistics for meetings, conferences, and events, including venue bookings, catering, and audiovisual equipment setup.

**8. Confidentiality and Discretion**:

- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Maintain confidentiality of executive discussions, decisions, and documents.
- Uphold data security protocols and ensure compliance with privacy regulations.

**9. Executive Support**:

- Anticipate the Management 's needs and proactively provide support to enhance efficiency and productivity.
- Prepare meeting agendas, take minutes, and follow up on action items as directed by the Management.
- Assist with special projects, research tasks, and ad hoc assignments as assigned by the Management.

**Experience**:

- receptionist/secretary: 1 year (preferred)

Ability to Commute:

- Abu Dhabi (required)



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