Commissioning - Operations Coordinator

3 weeks ago

Abu Dhabi, United Arab Emirates Alpin Limited Full time

This is a position will require a high level of trust, professionalism and communication.

**Company**:
Alpin Limited is a leading multidisciplinary built-asset consultancy with offices across the region, in Riyadh, Abu Dhabi, Dubai, Dammam, Kuwait, and Qatar. Alpin is also proud to be part of the Setec Group of Company, with its international Headquarters in Paris and offices across 5 continents.

The Alpin team is composed of a diverse range of experts who lead their respective fields, including Net Zero Experts, Sustainability professionals, LEED APs, PQPs, trainers, commissioning authorities (CxA), construction managers, MBAs, and building physics PhDs.

Some of Alpin’s milestone projects include the EXPO 2020 in Dubai, the New York University Campus in Abu Dhabi, the ICD Brookfield Headquarters, the Development of Mostadam, KSA’s Green Building Rating System, and many other high profiles projects both regionally and internationally.

**Reports Directly to**:
Head of Department, Commissioning

**Roles and Responsibilities**:
**Operations**
- Operations Planning, Forecasting and Creation of periodic Reports (Utilization, Project Profitability..etc.)
- Analyze data to provide solutions / corrective action for any gaps
- Create Power BI Analytical Dashboards / Or use similar software
- Management of Projects & Resource Planning Software
- Maintaining Project Budgets & Contract Variations on Project Planning Software
- Ensure Software training for all new employees
- Leading Project Set-up process, Execution coordination, and Project Completion or close-out
- Filling and properly archiving ISO Documentation
- Quality control and review of reports;
- Understand and implement the principles of project management (scheduling, resource leveling, leading effective meetings, client relations);
- Oversee P&L for divisions;
- Ensure that HR and ISO procedures are followed by team;
- Liaise between clients and management to ensure smooth operations delivery;
- Coordinate and manage project tasks to ensure project delivery within allocated budget and timelines;
- Ensure compliance with company standards and procedures;
- Identify problems in the operations process and resolve them in a quickly and timely manner;
- Prepare monthly resourcing reports;
- Prepare monthly resourcing and projects profitability reports;
- Proofreading of documents in the English language;
- Ensuring the document management system is maintained and up to date;
- Ensuring the document management system is following the ISO procedures;
- Formatting and spreadsheet management;
- Coordinate with the finance department to provide all required information needed for invoicing and forecasting

**Team Coordination**
- Create a positive team environment and push for best practices in team building. **This is the most important element of this position;**
- Ensure that the company operates within agreed budgets and achieves agreed targets and that that all financial targets are met;
- Ensure that all operations are in compliance with legal requirements;
- Participate in performance management program for all team members;
- Coordinate the team's Leave Handover Process
- Handle On-boarding and Off-boarding Process
- Ensure attendance and management of all team coordination meetings

**HSE Roles, Responsibilities and Accountability**:

- In addition to your responsibility towards following ALPIN’s Integrated Management System, every employee at ALPIN is required to familiarize themselves with ALPIN’s Environmental Impact Assessment and contribute towards minimizing their individual environmental impact in the course of their work;
- It is the duty of all employees to act within the legal responsibilities imposed upon them and the Company’s Quality, Environment and Health & Safety policies. All employees must familiarize themselves with the Company’s Integrated Management System’s policies and procedures.

**Skills**:

- Bachelor’s or Master’s degree in Business Administration, or Engineering related discipline or equivalent professional experience;
- Preferrably Female
- 3-5 years of experience in Executive Administration, or the Sustainability industry (technical consulting not necessarily in sustainability);
- Excellent written & spoken English (ability to understand contract language), French optional.
- General Knowledge of sustainability field
- Proven experience leading and motivating teams. Strong facilitation, team building and collaboration skills;
- Advanced Presentation and Communication skills. Clear, concise and effective;
- Experience in New Business Development;
- Highly motivated and self-directed with a track record of rapid career advancement;
- High degree of professionalism with an ability to interact with others at all levels;
- Strong interpersonal skills and ability to work with, clients, consultants and other stakeholders
- Experience with 10,000ft, Power BI, ACONEX, MS Project or similar construction management

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