Night Auditor

2 weeks ago


Dubai, United Arab Emirates GRAND EXCELSIOR HOTEL DEIRA Full time

1. Arrange all check out charge folios and related documents.

2. Post all pending / un posted charges, if any.

3. Ensures all revenue transactions recorded are consistent and carried out according to our standards procedures.

4. Checks all revenue transactions raised in the hotel to the guest ledger (to the relevant room number or account where applicable and confirm that the outlets totals tally all charge and cash records in an outlets to outlets basis, ensuring back-ups are available.

5. Check all room rates posted are correct and backed up with the necessary documentation in relation to various hotel rates, including complimentary and house use.

6. Check the authenticity of all Front office and outlets paid outs, rebates, discounts and adjustments are verifies and correct and carried out with accordance to local policies and procedures.

7. Ensures all city ledgers related transactions are tallied with host totals and transferred on a daily basis with all necessary back-ups intact.

8. Check all foreign exchange transactions in outlets and front office are carried out according to local policies and procedures.

9. Check late departures and room revenue posted through Misc. Charges are monitored according to policies and procedures.

10. Accounts for all outlet checks issued by serial number.

11. Reset and balance credit card POS terminals.

12. Balance paid outs, rebates, corrections, etc.

13. Balance opera posting masters for F&B (F&B cash, City Ledger, Credit Cards etc.)

14. Balance all outlets with Micros reports and opera’s Ledger by Department code summary. If any outlet does not balance, print detailed ledger by Dept. Code / Cashier and balance.

15. Banquet function sheets are recorded by date and serially. Banquet checks are reviewed / compared with function sheets & discrepancies investigated.

16. Ensure that Banquet checks are posted on daily basis.

17. Room discrepancies (sleeps and skips) are checked, investigated and approved daily

18. Daily review and balancing of telephone calls from the rooms through TMS to PMS

19. Check the Admin. P.M. charges for the day and do the needful.

20. Charge “No Show” only for reservations guaranteed by credit card.

21. Check the expected departures with the F>O tray and extend those who are still in
- house.

22. Check Admin # 9500 for lost interface postings and transfer the charges to the respective folios. Check it out and go to walk-in folios and walk-it in the same PM 9600.

23. Balance all revenues and MOD with opera.

24. Check credit cards + check out folios for accuracy and attach supporting.

25. Check out all Admin. Folios (credit cards. C/L) after verifications. Walk them back in same numbers.

26. Check comp. / house use rooms are approved by GM / DOF.

27. Close your own cashier.

28. Go to options, reports, financial and enter “automatic posting of room and tax”.

29. Log out all workstations

30. Obtain night manager’s signature on room / rate variance report after having been checked by Night Manager.

31. Before running Night Audit print the following reports:

- a. Down time report ( report before NA>)

b. Rate check report by market.

c. Posting journal by dept. code 9300 (City Ledger) and balance.

d. Follow up with Night manager for missing / not in order folios to inform A/R.

32. Run auto-sequencer (start new day)

33. Bring back the interfaced PCs after finishing the audit.

34. Daily SAP reports and other divisional reports are sent on time

35. Prepare Daily and Month to Date Food & Beverage Recap Sheet Report

36. Prepare all other reports required and requested by income auditor

37. Distribute Night Audit reports.

38. Making sure that all occupied rooms have room rates and country codes accordingly.

39. Making adjustment for all wrong posting

40. Check lost posting and transfer to the right room number

41. To follow up for the missing vouchers

42. Compare between the price list and posted amount for all dept codes

43. Balancing all credit cards transactions with Opera and make sure X and Z report are taken before the cutoff time

44. Closing open Checks & Interface Micros before Night Audit

45. Posting of revenue sharing Accruals and Micros Allowances

46. Micros Final Balancing with Opera Transactions

47. Requesting Log-out for all Opera users to Run the Day End

48. Checking out all Micros Paymaster

49. Running “Opera Day End”

50. Checking in all Micros Paymaster after Night Audit

51. Opening interface Micros after Opera Day End

52. Preparing all manual Reconciliation excel sheet after the night audit

53. Outlet check serial number checking & control

54. Taking inventory report for PCMCI, Save Box and room Items

55. Reconcile and complete all daily front desk agents’ work.

56. Run find trial balance to post rooms and close day.

57. Perform duties of front desk agent as assigned.

58. Audits guest ledger charges from all food and beverage outlets and minor departments, balancing


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