
Executive Secretary
3 weeks ago
An Executive Secretary is a high-level administrative professional who provides comprehensive support to the chairman. They are responsible for managing complex schedules, handling confidential information, and ensuring the smooth operation of the office.
**Key Responsibilities**:
- **Schedule Management**:
- Manages the executive's calendar, scheduling meetings, appointments, and events.
- Prioritizes tasks and manages time effectively to ensure deadlines are met.
- Organizes and coordinates complex travel arrangements, including booking flights, accommodations, and transportation.
- **Communication**:
- Screens calls and directs them appropriately.
- Takes and transcribes meeting minutes and prepares reports.
- Communicates effectively with internal and external stakeholders, maintaining a professional and courteous demeanor.
- **Administrative Tasks**:
- Manages and maintains filing systems, both physical and digital.
- Handles expense reports and other financial tasks as required.
- Prepares presentations and other materials for meetings and events.
- Provides general office support, such as ordering supplies and managing office equipment.
- **Confidential Information**:
- Handles sensitive and confidential information with the utmost discretion and professionalism.
- Protects the privacy and security of the executive and the organization.
**Required Skills and Qualifications**:
- **Strong Organizational Skills**: Excellent time management and multitasking abilities to handle a variety of tasks simultaneously.
- **Communication Skills**: Excellent written and verbal communication skills to interact effectively with diverse individuals at all levels.
- **Technical Proficiency**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- **Attention to Detail**: Meticulous attention to detail to ensure accuracy and precision in all tasks.
- **Problem-Solving Skills**: Ability to think critically and find solutions to challenges.
- **Professionalism**: Maintains a positive and professional demeanor at all times.
- **Confidentiality**: Ability to handle sensitive information with discretion.
- **Experience**: Previous experience as an executive secretary or in a similar administrative role is preferred.
- **Education**: A college degree or relevant certifications are required.
Pay: AED5,000.00 - AED7,000.00 per month
**Education**:
- Bachelor's (preferred)
**Experience**:
- secretary: 3 years (preferred)
**Language**:
- English (preferred)
- Tagalog (preferred) (preferred)
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