Paralegal and Office Manager

2 weeks ago


Abu Dhabi, United Arab Emirates 21st Century Leaders Foundation Full time

1. Based in Abu Dhabi

2. Available to start immediately or no later than 20th August

3. Can prove typing speeds of no less than 65wpm

4. Have perfect written English - excellent grammar and spelling

**Responsibilities (Paralegal and Office Manager)**

You will report directly to the Client, Dr Charlotte di Vita, and your main responsibilities will include:

- Working closely with the Client to prepare legal documents and oversee various legal cases and trademark matters.
- Preparing correspondence relating to the Client’s UAE properties, including liaising with Abu Dhabi Municipality (ADM), real estate agents, contractors, suppliers, tenants, holiday let guests and location shoots.
- Personal assistance to the Client as required alongside other staff members, including coordinating written communications to contractors and suppliers, and organising internal and external meetings.
- Assist with the Client’s move to new locations. Assisting with clearance of the Client and Associated Organisation’s storage facilities.
- Providing first class legal administrative and secretarial support, preparing documents and presentation materials for the Client.
- Arranging for the Client to execute contracts and ensuring such contracts are sent to licensing partners and agencies.
- Ensuring electronic and hard copy filing systems are correctly maintained.
- Managing the Client’s diary, liaising with senior people and consultants from different business and charity organisations.
- Supporting the team by ensuring resources, marketing materials and other documents are kept up to date.
- Maintaining records of product sample stock sent to licensing partners, gifts sent to pro bono lawyers, trustees, and other supporters of the charity, and issuing credit notes and invoices when required.
- Coordinating meetings for 21CL team members and updating task lists as required.
- Carrying out ad hoc investigative background research in the fields relevant to 21CL.
- Ensuring that the Client’s private office and 21st Century Leaders Foundation office is manned between 9am-7pm, every day, shared with other team members, allowing the office to run with two people present each day.
- Ensuring the phone is answered and messages are handled responsibly when in the office.
- Managing office supplies and project expenditure, minimising costs wherever possible.
- Arranging courier deliveries of documents and ensuring packages are tracked.
- Ensuring the smooth running of office infrastructure (telecoms, IT hardware and software etc) principally in conjunction with IT support providers.
- Sourcing, recruiting, training, and managing other office personnel, including interns, volunteers etc.
- Managing daily maintenance of the office space and recycling, including educating yourself on environmental sustainability and adhering to best practice to minimise carbon, water and waste pollution.
- Managing the office, including when the Client is travelling.
- Working hours: Start times - between 9am to 10:30am, as standard, but sometimes later. End time
- 7pm.
- Days of work: The office is often open 7 days a week. There are other staff members covering two office positions. A rota is created to ensure that two staff are always in the office each day.

For the avoidance of doubt, as her Personal Assistant, anything which the Client asks you to do (within reason) is part of the job.

**Job Types**: Full-time, Contract, Fresher
Contract length: 6 months

**Salary**: AED45.00 - AED70.00 per hour

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

Application Question(s):


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