Executive Assistant

3 weeks ago


Dubai, United Arab Emirates CONNECTION CHAUFFEUR LIMO LLC Full time

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills, sound knowledge of accounting, and meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties, and providing support to management.

**Objectives of this Role**
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
- Organizing meetings, including scheduling, and sending reminders when necessary.
- With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
- Maintain and refine internal processes that support the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow.
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.

**Daily and Monthly Responsibilities**
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the clients.
- Manage, coordinate, and arrange CEOs’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contact database.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- Organize team communications and plan events, both internally and offsite.

**Skills and Qualifications**
- 2 years’ experience in an administrative role reporting directly to upper management.
- Knowledge of Accounts.
- Superb written and verbal communication skills.
- Strong time-management skills and the ability to organize and coordinate multiple projects at once.
- Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.

**Experience**:

- Executive Assistant: 1 year (preferred)


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