Executive Assistant
2 weeks ago
We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills, sound knowledge of accounting, and meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties, and providing support to management.
**Objectives of this Role**
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
- Organizing meetings, including scheduling, and sending reminders when necessary.
- With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
- Maintain and refine internal processes that support the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow.
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
**Daily and Monthly Responsibilities**
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the clients.
- Manage, coordinate, and arrange CEOs’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contact database.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- Organize team communications and plan events, both internally and offsite.
**Skills and Qualifications**
- 2 years’ experience in an administrative role reporting directly to upper management.
- Knowledge of Accounts.
- Superb written and verbal communication skills.
- Strong time-management skills and the ability to organize and coordinate multiple projects at once.
- Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
**Experience**:
- Executive Assistant: 1 year (preferred)
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