![Aztec Trading](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant and Sales Co-ordinator
3 weeks ago
**Job brief**
We are looking for an Executive Assistant and Sales Coordinator to perform a variety of administrative tasks and support our company’s senior-level managers.
Executive Assistant’s responsibilities include Correspondence with Clients on behalf of the managers, co-ordinating between the various company departments, managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
**Responsibilities**
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
**Requirements**:
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge, Social Media
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
- PA diploma or certification is a plus
**Salary**: AED3,000.00 - AED5,000.00 per month
COVID-19 considerations:
All government recommended Covid-19 precautions are in place.
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Executive Coordinator: 1 year (preferred)
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