Project Secretaty

**Function**:

- The Project Secretary & Logistics reporting to (TBD) Manager will be an integral part of AIP Project Management Team, working collaboratively within the AIP organisation, systems, procedures, and methods.- Support the (TBD) Manager in executing local administrative responsibilities- Organise meetings and other project gatherings- Assist in producing and reviewing documents related to the project- Manage and issue Action status reports as required support from the project management team- Manage, author and issue Minutes of Meetings- Follow up on information and communication flow- continuously update the Rosebank SharePoint Collaboration and other project information systems as required- Support on approval of travels, and arrange travels related to the project- Keep control of office logistics and travel logistics- Manage and coordinate the project vacation plan- Keep updated contact lists- Support in update of the organisational charts- Coordinate rotation plan for Altera Rosebank Team- Keep office spaces in order- Coordinate with the yard office responsible if support or maintenance is required- General administrative support as requested**Requirements**:

- Minimum of 4 year of project experience
- Ability to handle multiple highly detailed tasks, determine priorities and organize work in a manner that allows for timely completion of projects
- Proactive and solution oriented approach
- Dynamic, hands-on person, meticulous and high attention to details.
- Excellent oral presentation and written communication skills.
- Good co-operation and interpersonal skills
- Able to work effective and organized
- Ability to motivate and communicate
- Excellent computer skills; Microsoft Office (including Word, Excel, PowerPoint, Outlook) and Internet.

**Offer**:
**Information**:
For more information about the position above or working for Dovre Group, please contact:
LI-SS1