Receptionist / Admin Assistant

2 weeks ago


Dubai, United Arab Emirates Concord Alliances Full time

**Reception & Administration**:

- Answer all incoming calls and handle caller's inquiries
- Re-direct calls as appropriate and take adequate messages
- Receive, direct and relay telephone messages
- Arranging couriers / coordinating deliveries
- Greet and assist direct customers, visitors, clints
- Receiving all documents and giving to concerns
- Sorting and distributing post
- Arrange and file the necessary documents accordingly
- Maintain reception area clean at all the times
- Manage and Printing attendance for office staff on daily basis
- Prepare Monthly attendance for accounts department
- Order and distributing Stationary items to all retail stores and office
- Managing Stores Requisitions Supplies (Pantry & medical)
- Scanning and printing documents for all the office staff
- Provide administrative services to Managers and staff as requested
- Assist in the planning and preparation of meeting, conferences
- Sorting Daily sales reports and receiving documents
- Co-ordinates transport and warehouse for stores deliveries
- Perform other related duties as required

**Human Resources Responsibilities**:

- Arranging and managing Interviews
- Employee Visa Procedure and Documentation (New visa - Emirates ID)
- Existing Staff Co-ordination related to renewals of visas and passport
- Co-ordinate with PRO for staff visa related issues
- Managing Medical Insurance of all the employees (Renewal Addition & Deletion)
- Compile and update of employee records
- Providing all employees related letters
- Deals with employee requests regarding HR issues

Pay: AED2,500.00 - AED3,500.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)



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