Russian Speaking Personal Assistant
6 days ago
The international mining company is looking for a Personal Assistant to the CEO with the additional functions of an Office Manager for their Dubai branch office.
**Responsibilities**:
- Property management (handling of the bills, interaction with the contractors, etc);
- Accomplishing personal tasks of the CEO;
- Acting as a first point of contact to CEO, dealing with correspondence and phone calls;
- Managing databases and filing systems;
- Liaising with staff, suppliers and clients;
- Collating and filing expenses;
- Proactive planning for follow up actions internally and externally with the suppliers and clients;
- Taking notes, preparing memos and act as the secretary in the meetings.
- Managing the schedule of the CEO by maintaining calendars and arranging meetings, conferences, teleconferences, and travel bookings;
- Greeting customers, in person or on the telephone, and answering or referring inquiries.
- Maintaining of office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies;
- Keeping the office equipment operational by following manufacturer instructions;
- Filing documents, as well as entering data and maintaining database.
**Mandatory Qualification Requirements**:
- Analytical skills
- Discretion and trustworthiness: you will often be party of confidential information
- Microsoft Office skills
- Strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
- Good oral and written communication skills
- Demonstrated ability to work under pressure
**Mandatory Language Requirements**:
Proficiency in spoken and written English.
Conversational level of Russian.
**Education & Experience Requirements**:
- Previous PA experience
- Previous office management experience with min. 2 years is an advantage.
**Salary**: AED1,888.46 - AED13,994.94 per month
**Language**:
- Russian (required)
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