Administrative Affairs Coordinator

2 weeks ago


Dubai, United Arab Emirates كلية محمد بن راشد للإدارة الحكومية Full time

Key Duties and Responsibility
- Process purchase requisitions / orders within purchasing authority.
- Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
- Establish and negotiate contract terms and conditions, and maintain supplier relationships.
- Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
- Assist in the development of specifications for equipment, materials, and services to be purchased.
- Administer contract performance, including delivery, receipt, warranty, damages and insurance.
- Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
- Assist the Administrative Affairs Manager with complete administrative matters;
- Perform travel arrangements such as hotel, flight, transfers bookings.
- Refer problems requiring administrative or operational answers to appropriate administrators.
- Perform a variety of general secretarial duties including sorting and routing mail reception.
- Electronically maintain records and generate lists, reports and other materials.
- Reference developmental policies and review and edit communication in and out of the Administrative Affairs’ Office.
- Ensure coordination in communications between all departments within the department.
- Develop and maintain constructive and cooperative working relationships with colleagues and management.
- Prepare and maintain purchasing records, reports and price lists and coordinate supplies and materials.
- Prepare and process requisitions according to established guidelines.
- Maintain and prepare budget information.

**المؤهلات و المهارات**

Qualifications Diploma or Bachelor degree from an accredited university.
Preferably with:

- Chartered Institute of Procurement and Supply Diploma (CIPS)

Experience 3+ years’ experience in a related field, preferably with Knowledge of procurement processes, policy, and systems.



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