Assistant Project Manager

3 weeks ago

Dubai, United Arab Emirates NOV Inc. Full time

CLOSING DATE 23 SEPTEMBER 2023.

**Job Summary.**

Assistant Project Manager/Coordinator supporting/leading: Generating of Project Budgets; Support PM’s on all project documentation processes; Maintain, validate, and verify Program and Project documentation; Provide feedback to Project Manager on any discrepancies; Participate in program/project meetings; create and distribute meeting minutes; Coordinate, maintain and distribute project schedules, Support PM on all travel arrangements, Assist Department Manager with Budgets and Cost allocation, Perform other duties or special assignments as required.

**PRIMARY RESPONSIBILITIES**:

- Provide customers / subcontractors and customer suppliers with a single point-of-contact and assume the role of communications coordinator for assigned major projects, which includes coordinating within the various departments.
- Assure preparation of customer documents and project drawings are completed as required by the contract.
- Represent Company at customer / subcontractor coordination status meetings.
- Monitor all activities to assure costs and gross margins are met.
- Track and control the major components of project cost.
- Take responsibility for the overall project schedule.
- Follow administrative procedures as necessary to assure the success of the project.
- Negotiate settlement of all claims associated with the project.
- Monitor all project activities, report progress against plans and take corrective action as required to meet plans.
- Perform other work-related tasks as assigned.
- Comply with all NOV Company and HSE policies and procedures.

**JOB REQUIREMENTS**
- Responsible for all operational activities of assigned projects.
- Travel to on-site locations to meet with internal and external customers.
- Maintain a high degree of situation awareness to track and manage issues.
- Strive to achieve on time delivery.
- Follow NOV PM procedures and processes.
- Create customize reports when required.
- Create, store, and find documents in RigOffice.

**FACILITY/GROUP SPECIFIC RESPONSIBILITIES**:

- Project management and customer focal point for all NOV associated project work scopes: Recertifications, upgrades, reactivations, I&C, OEM repairs, rig/shipyard-based inspections, and other internal projects.
- Follow standardized processes, policies, and operational procedures from a global operations perspective.
- Responsible for all project planning activities including scope identification, creation of the Project Execution Plan (PEP) and documentation gathering.
- Create and document required work scopes of the project such as quotations, proposals, purchase orders and change orders as required through the duration of the project.
- Issue and track purchase orders for parts and services for internal and 3rd party requirements.
- Responsible for project execution including scope execution and issuance of project certifications.
- Collaborate with both regional and local Aftermarket representatives (Service, Spares, Repair, Engineering, Sales, Accounting/Finance, etc.) to maximize support, planning, project execution and customer experience.
- Build and strengthen relationships with customer, suppliers, and vendors.
- Responsible for monitoring and controlling projects which includes risk management, change management and progress management, reporting and project close out.
- Maximize financial results by monitoring / reporting all activities to ensure accurate costing
- Maintain awareness of critical path activities affecting customer sensitive project deadlines; build contingency plans and implement recovery plans.
- Responsible for project close out including invoicing, handovers, and after-action reviews. Perform other work as assigned.

**EXPERIENCE/EDUCATION/SKILL-SET REQUIRED**:
**Essential**:

- Bachelor’s degree in Engineering or Business Management is preferred, or equivalent combination of education and project management experience.
- 3 + years within a **Project Management assistant/coordination role. **Oil and Gas highly preferred.
- Experience handling customers and internal stakeholders professionally throughout the project lifecycle.
- Knowledge of oil and gas industry drilling, pressure control and/or lifting and handling equipment.
- Strong understanding of PMI principals and methodology.
- Fluent in English - Communicates effectively.
- Strong verbal and written communication skills.

**Desirable**:

- Project Management Professional (PMP) certification preferred.
- 5+ years within a Project Management role.
- Fluent in Aftermarket systems, such as, RigOffice, Compass, Tracker, PIMS, and other system
- Understanding of technical Documentation Packages/Drawings.

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

**We Power the Industry that Powers the World**
Throughout every region in the world and across every area of drilling and production,

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