Administrative Coordinator

6 months ago


Dubai, United Arab Emirates Ecocoast Contracting LLC Full time

**About Us**: Ecocoast is a leading innovator in marine barrier solutions, we provide engineered solutions designed to protecting marine environments, safety and security purposes, coastal infrastructures and waterways. Our cutting-edge products are designed to meet the highest standards of safety and environmental sustainability. We pride ourselves on our commitment to excellence, innovation, and customer satisfaction.

**Key Responsibilities**:
**_ Assist the Executive team_**
- Act as Executive Assistant to the Management Team.
- Front office duty, including, but not limited to, greeting guests & handling incoming phone calls in a polite and professional manner, preparing, and editing internal communications.
- Maintaining comprehensive and accurate records, documentation processing and filing.
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Perform general administrative duties including filing, data entry, and managing correspondence.
- Assist in scheduling meetings, coordinating travel arrangements, and managing calendars.

**_ Administration_**
- Undertaking ad-hoc requests and tasks as and when required.
- Handle phone calls and inquiries, directing them to the appropriate team members.
- Maintain and organize office supplies, ensuring stock levels are sufficient.
- Conduct research and compile data as needed for various projects and reports.

**_ Human Resources_**
- Assist the Senior HR Manager & PRO with documentation processing and recording.
- Coordinate with employees for business travels.
- Support the company HR ensuring policies adherence.
- Support the HR department with new employees onboarding processes and updating all employee records.
- Assist in organizing company events, meetings, and training sessions.
- Manage the renewal of staff health insurance and coordinate training sessions with the broker.
- Ensure compilation of the leaves plan for all employees each year and check for any overlapping leaves.
- Collaborate with team members to improve office processes and contribute to a positive work environment.

**Qualifications**:

- High school diploma or equivalent; additional qualifications in Office Administration are a plus.
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Professional demeanor and a positive attitude.

**What We Offer**:

- Competitive salary and benefits package.
- Opportunity to work in a dynamic and growing company.
- Supportive and collaborative work environment.
- Professional development and growth opportunities.
- The chance to make a meaningful impact on marine conservation efforts.

Ecocoast is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

**Join us and be a part of something big Together, we can protect our oceans and coastlines for future generations.


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