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Principal Document Controller

1 month ago

Dubai, United Arab Emirates McDermott Full time

**Company Overview**:
People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Here, what you do matters.

**Job Overview**:
Develop basic technical skills to complete assigned work. When acting as Lead Document Management, in addition Direct Small or medium Document Management team as Lead Document Controller. Lead Project as Lead Document Controller engaging the participation of other disciplines. Coordinate all activities within own discipline and Discipline interfaces with other disciplines. Lead the Document Management team of the assigned work area and complete within planned schedule and budget, in accordance with standards, MDR and project-specific procedures and to a high professional standard. Plan, organize and direct all aspects of Discipline execution on the assigned project including scope, deliverables, schedule, and all Discipline manpower resources - agree allocations with the Engineering Manager. Ensure interfaces and deliverables are clearly identified. Maintain responsibility for progress and productivity, identifying any required corrective action.

Act as project-based Discipline point of contact in communications and meetings with Project Team, Customer, vendor/supplier and/or subcontractor counterparts; and relevant agencies such as certifying authorities, auditors, third parties, etc.

**Key Tasks and Responsibilities**:

- Gain experience in the following work area: iDocs
- Develop the Document Management Execution Plan and other associated work instructions to ensure alignment with Client requirements and McDermott standards
- Become familiar with specific technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
- Ensure project EDMS platform is set up meeting Client and McDermott technical requirements.
- Manages staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
- Advises Project Management Team on Document Management issues and interface processes and requirements
- Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
- Act as day-to-day interface for the Client, Suppliers, Subcontractors, etc. on day-to-day Document Management issues
- Facilitates and expedites the timely flow of technical information amongst project team members and external parties such as the Client and Suppliers via the EDMS
- Prepares, reviews, and issues defined project reports on document status including the Master Document Register
- Supervision of Document Management personnel on projects and provide timely feedback to the Document Management Department Manager of personnel performance
- Ensures proper EDMS training of all project personnel as well as training of Document Management personnel in Document Management procedures and systems (Unifi).
- Assist in the establishment, maintenance, development and improvement of Document Management processes, systems, and tools
- Participation in and leading of internal and external audits as required
- Provides regular status reports to Project and Department Management on Project Document Management workload and any issues
- Ensures active and frequent engagement with MOPEX counterpart/s for the project
- Deliver information required for handover and turnover in accordance with project contractual requirements
- Archiving of project records
- Provides lessons learned from project execution to Project Management and Department Management.
- Other responsibilities as assigned

**Essential Qualifications and Education**:

- Bachelor’s Degree in any stream or equivalent diploma (preferable in Computer Science)
- 10 years min Document Management experience with major contractor or consultant
- Good knowledge of Electronic Database Management System (EDMS) software, MS office and Adobe
- Computer literate on Microsoft programs: Word, Access, Power Point, Excel, Project
- Working knowledge of industry utilized EDMS tools
- Have wide experience with technical activities, including onshore and offshore operations
- Extensive functional, business, industry, and leadership expertise
- Ability to work as a team member as well as act as team leader
- Excellent organizational and time management skills. Detail orie