Project Coordinator
6 months ago
**About Us**
As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols, Boucheron, Areej, Aveda and Armani to name just a few
**About the role**
We are looking for a Project Coordinator to join our Visual Merchandising - Beauty team who will be responsible to plan and manage the execution of retail / building projects of the Group from inception to completion by effectively managing Clients, Principals and contractors, materials procurement and all applicable/ available resources to ensure completion of the projects within the agreed specification/ quality standards, budgets and timelines so as to meet clients BU communicated objectives.
**What you will be doing?**
- Prepare and support the project execution planner in consultation with Business, Design and the Brands to accomplish its objectives within constraints of time, quality and approved budgets.
- Implement Work in accordance with the approved procedures for tendering, selection and appointment of contractors, payment terms, dealings, and communication between all parties - clients, architects, consultants and contractors, and redresses of issues for effective coordination and collaboration.
- Track project strategic program detailing through development and share of key milestones including concept and detail design delivery, procurement of direct supply items, contractor ‘s scope of work extending to construction period and handover date to the Client, with support from Project Delivery Manager Beauty.
- Manage the design to site to execution process for the project ensuring the agreed design milestone deliverables are met in accordance with the project program.
- Recommend to management, the list of vendors / subcontractors / suppliers capable of executing projects within agreed time and cost through collaboration of Group Procurement department.
- Review and approve the drawings submitted by Brand Architects - Retail Partners and appointed - contractors and ensure that they are examined by all parties concerned i.e. Business unit beauty, in conjunction with Design Department.
- Coordinate with Consultants and contractors (where applicable) on all issues pertaining to drawings, programs, schedules and ensure timely resolution of all issues. Also monitor progress against the project program and keep the Management and Business updated on project progress through clear and transparent communication.
- Manage all aspects of the individual project requirements to ensure contract deliverables are adequately addressed and closed out at project completion.
- Conduct quality checks to ensure that the materials meet all client specifications, coordinate with all concerned to ensure adherence to quality, health and safety regulations, through site, Factory and Warehouse visits.
- Prepare and update the store tracking report on a weekly basis to reflect the progress of store delivery and roll out and flag any risk to all concerned and initiate remedial action to ensure execution of project as scheduled.
- Attend site progress meets and carry out final inspection, prepare a snag list along with Brand Partners -Operations ATG teams and ensure snags are attended to or rectified by the relevant Parties within the time allowed by the agreement.
- Ensure all assets are tagged as per agreed processes.
- Ensure all learning’s are captured post completion of each project reports are updated and circulated as required/requested.
- Manage defect liability as per agreed process.
- Manage projects (opening/closures) kick offs.
- Ensure a self-starting attitude and good communication skills with a sense of confidence in the delivery of each project awarded.
**About you**:
- Education: Degree in Civil Engineering or an equivalent technical qualification relevant to construction project management.
- Proficiency in use of Project Tracking tools, photoshop - and the Adobe Suite - and other Architectural programs will be advantageous.
- Work experience: 3-5 year’s work experience in retail construction industry with latter years in a responsible project management position.
**Knowledge and Skills requirements**:
- Strong communication and relationship building skills.
- Proven planning, organizing and project management skills and ability to manage multiple priorities.
- Solid relationship management skills.
- Strong analytical and problem-solving skills.
- Ability to resolve routine issues independently.
- Ability to identify/manage potential risk.
- Capable of prioritizing work in alignment with business goals.
- Detail-oriented; high concern for qual
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