Document Controller

2 weeks ago


Abu Dhabi, United Arab Emirates Creative HR Consultancy Full time

Ref. : PJ2305-0055
Job Title: Document Controller
Work Location: UAE

**Duties and Responsibilities**
- Prepare and Follow up **Tenders, Bids, and Proposals**:

- Manage and maintain all controlled company documents
- Update and control procedure documents and forms
- Create and manage document hierarchy and process systems
- Take charge of all document identification, classification, and filing
- Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
- Ensure revised documents are accessible
- Assist with communication during external audits
- Conform to company-enforced specifications and document control procedures
- Train document control clerks and delegate and oversee their tasks
- Train employees in the company’s controlled document processes to ensure the correct handling of documents from the ground up
- Oversee the document through its entire lifecycle (inception to archival)
- Check and edit incoming documents and prepare for distribution
- Create document filing and organizing systems that are both effective and efficient
- Ensure proper organization and security of documents (paper and electronic)
- Log document requests and help retrieve documents as needed for employees
- Make available, notify, and distribute documents to relevant recipients
- Confirm delivery of documents to proper personnel
- Collaborate and communicate with managers and project leaders

**Requirements and Qualifications**
- Detail-oriented and meticulous work ethic
- Extremely organized and efficient
- Proven skill in creating and implementing controlled document processes
- Work well under pressure and have impressive stress management
- Strong oral and written communication skills
- Proclivity for catching errors and enacting appropriate changes
- Able to prioritize and delegate tasks
- Outstanding time-management
- Strong interpersonal skills
- Excellent analytical ability
- Archival experience
- Bachelor's degree in business management, administration, or related field
- 5+ years of relevant experience
- Proficient in SharePoint, ProArc, and/or other document management software and web-based tools
- Skilled user of Adobe and Microsoft Suite
- Expert data organizer

If you do not hear from us within the next 3 weeks, It means your profile was not successful
The CV should be in PDF format, files size should be less than 2 MB
Good Luck

**Salary**: AED1.00 - AED2.00 per month

Application Deadline: 25/05/2023
Expected Start Date: 25/05/2023


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