Accounts Receivable Clerk
5 days ago
**Job Number** 22182080
**Job Category** Finance & Accounting
**Location** Aloft Abu Dhabi, Abu Dhabi National Exhibition Centre, Al Khaleej Al Arabi Street, Abu Dhabi, United Arab Emirates, United Arab Emirates VIEW ON MAP
**Schedule** Full-Time
**Located Remotely?** N
**Relocation?** N
**Position Type** Non-Management
***
**Basic Function**:
- Ensure that all guest billings are prepared and mailed correctly and efficiently.
- To follow up on subsequent billings and effect collection of past due accounts.
- To prepare credit card billing, handle credit card queries and charge backs.
- To ensure that guest charges are filed properly and easy to trace back.
- To ensure that advance deposits are properly recorded.
**Scope**:
- Ensure timely collection of all outstanding debts by prompt and diligent Invoice Processing, Ledger Maintenance and providing active support to the Credit Manager through regular updates of outstanding amounts to be collected.
- Ensure prompt and adequate reporting of the monthly movements in the Accounts Receivable Ledger with suitable comparisons and distribute them to the Credit Manager, Deputy Director of Finance and Director of Finance.
- Operate within Marriott policies and local legislation guidelines.
**Duties & Responsibilities**:Operational**:
- AR Batch update - Daily
- Dispatch Travel Agency / Tour Operator invoices - Weekly
- Dispatch Corporate Company / Government Offices invoices - Daily
- Group Invoices - 3 working Days
- Payment allocation - on the same day of receipt of payment.
- Reconciliation of AR ledger with General Ledger - Daily
- Reconciliation of Advance Deposit Account - Weekly
- Reconciliation on Credit Card and Payment allocation - Daily
- Prepare reminders and follow up letters to the clients for delayed payments.
- Timely payment of travel agency commission.
- Maintain up to date filing system for paid & unpaid invoices.
- Handle all queries from internal & external customers.
- Ensure highest guest satisfaction, handle guest queries as priority one.
- Seeks innovative solutions
- Accepts personal responsibility for making things happen within the budget and management approval
- Constantly reviews in order to improve
- Thinks ahead, developing contingency plans where necessary
- Manages time and resources effectively.
- Sets and strives to achieve high personal performance standards
- Plans, organizes and uses a systematic approach to getting things done
- Priorities actions and manages tasks through to completion
- Actively seeks opportunities to develop and learn from experience at all levels.
- Communicates openly and clearly both verbally and in writing
- Develops positive working relationships at all levels
- Self-reliant, working with mínimal control and direction
- Acts on own initiative when appropriate
- Has drive and determination to succeed
- Contributes and is effective when working with peers
- Expresses confidence in own ideas and networks with others
- Adapts quickly and positively to new situations
- Continues to be productive in changing circumstances
- Should have a complete understanding of the hotel’s employee handbook and adhere to the regulations contained therein.
- Should have a complete understanding of the hotel’s policies & procedures and standard operating procedures and polices relating to fire, safety and health.
- Carry out any other reasonable duties and responsibilities as assigned.
- Respond to changes in departmental functions as dictated by the management.
Job Description for Accounts Receivable will include above essential functions but will not be limited to the functions listed above.
Reporting:
- Prepare necessary month end accounts receivable reports for corporate office and hotel management.
- Prepare month-end reports and reconciliation's as prescribed by policies and procedures for all receivable accounts including credit cards.
**General**:
- Learns the hotel’s fire and safety precautions and how to operate the fire fighting equipment.
- Participate in the orientation program for staff in Sales and Catering, Front Desk, Reservations and other related positions.
- Conduct self in a professional manner at all times to reflect the high standards of the company and encourage staff to do the same.
- Performs other duties as assigned on the weekly schedule.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Accounting qualification or enrollment in a recognized Accounting Program
- Knowledge of Local Market, Accounts Receivable, Banking Regulations, Front Office and Night Audit Operation and internal controls.
- Previous hotel accounting experience at a supervisory level
- Excellent written and verbal skills in English. Proficiency in Additional languages desirable.
- Ability to motivate employees.
- Proven leadership skills.
- Familiarity with Hospitality Systems like OPERA, MICROS POS, Accounting Packages and EXCEL.
- Well groomed appearance.
- Marriott International is an equal opportunity em
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