Arabic Receptionist
4 weeks ago
PERFECT is looking for an Arabic receptionist cum PA with immediate effect;
**RESPONSIBILITIES;**
- Answer telephone, screen and direct calls, take and relay messages, provide information to callers.
- Greet persons entering organization, direct persons to correct destination, deal with queries from the public and customers, be aware of and report suspicious activity if any in office.
- Ensure knowledge of staff movements in and out of organization
- Monitor visitor access and maintain security awareness
- Provide general administrative and clerical support
- Prepare correspondence and documents and file them in their appropriate files.
- Receive and sort mail and deliveries, schedule appointments
- Maintain appointment diary either manually or electronically
- Organize conference and meeting room bookings
- Co-ordinate meetings and organize catering as required for visitors and director
- Monitor and maintain office equipment and stationary, maintain records for same.
- Control inventory relevant to reception area
- Tidy and maintain the reception area
- Ensure back up when absent from reception desk
- Photocopy and collate documents, file them accurately in appropriate files
- Maintain the log books and ensure it is used by the people as and when required.
- **Secretarial Duties**:
- Prepare and manage correspondence, reports and documents, organize and coordinate meetings, conferences, travel arrangements
- Take, type and distribute minutes of meetings
- Maintain schedules and calendars, arrange and confirm appointments of management.
- Organize internal and external events
- Communicate verbally and in writing to answer inquiries and provide information by management
- Liaison with internal and external contacts, coordinate the flow of information both internally and externally.
**Job Types**: Full-time, Permanent
**Experience**:
- receptionist: 3 years (preferred)
**Language**:
- Arabic (required)
Work Remotely:
- No
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