Admin Assistant

6 months ago


Abu Dhabi, United Arab Emirates Aldar Academies Full time

Aldar Academies are seeking a Administration Assistant (UAE National) for Bateen World Academy commencing Immediately.

Bateen World Academy is located in the center of the city of Abu Dhabi and is a hugely popular school based in a vibrant community. The school is a high achieving British and IB World School (Years 7 to 13) easily exceeding IB Diploma global averages year on year and achieving outstanding I/GCSE results. The school recently expanded into primary years, starting with FS2 to Year 3, and developed this year to include a full primary provision, FS2 to Year 6. The Primary Years Programme (PYP) is an exciting addition and provides the community with an all through school experience from FS1 to Year 13 offering PYP, UK and IB Diploma options.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

**REQUIREMENTS**

**Minimum Qualifications**
- Secondary School Certificate or bachelor’s degree (certificate will need to be attested)

**Minimum Experience Minimum Experience**
- At least 2 years of experience in an administrative role in the region. Previous experience in the Education sector is preferable.

**Job Specific Knowledge & Skill**
- Fluent English and Arabic communication skills, written and oral
- Strong interpersonal skills
- Excellent office management skills
- A positive and solution-focused attitude to working life
- A clean enhanced Disclosure and Barring Services check or police check

**WHAT WE OFFER**

Aldar Academies are a family of world-class, child centered, and innovative schools based in the UAE. We educate over 25,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders. We offer an attractive remuneration package including medical cover, flights, housing, and free child school places. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training.

Aldar Academies are keen to hear from like-minded, forward thinking school leaders who would welcome the challenge and opportunities that we have to offer.

**Responsibilities**
- Coordinate communications on behalf of the Academy in line with corporate standards
- Record minutes and action points for any meetings directed by the OSM
- Respond to incoming communications in an appropriate manner to maintain high standards
- Coordinate the recording and filing of all documentation related to the Academy
- Manage communications with all stakeholders whilst ensuring the highest standards at all times
- Assisting PRE and Registrar with documentation
- Record minutes and action points at any parent forum meetings held by OSM
- Manage all complaints received by the school and to record / track responses where applicable
- Circulate correspondence as needed to parents by the nursing team
- Attend all administration team meetings
- Typing and branding of official documents and letters to parents where applicable
- Link to Aldar HQ for all related issues/tasks
- Design new documents, where necessary, to improve the leadership team’s effectiveness
- Attend any training deemed necessary in relation to the role of Administration Assistant
- Support general admin on all trips and educational visits
- Assist on maintaining up to date records for all pupils on engage
- Assist on the production/distribution of reports to parents
- Mail merge letters to provide a more personalised service for parents and attached to DMS system
- Co-ordinate Parent liaisons and all parent helpers within the Academy
- Ensure all fire registers for the School are up to date and accurate
- Ensure the Receptionist issue the Parent Passes
- Oversee the Health and Safety Committee in conjunction with Admin Support General
- Provide general administrative support to all the admin team
- Perform other duties as requested by direct and dotted line reporting managers


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