Deputy Facility Manager

1 month ago


Dubai, United Arab Emirates Base HR Consultantcy Full time

**Job Type**: [Full-time]

**Key Responsibilities**:

- **Facility Operations Management**:

- **NEED MEP & PPM EXPERIENCE**:

- **Support the Facility Manager in overseeing building operations, ensuring the efficient functioning of all systems (HVAC, electrical, plumbing, etc.).**:

- Assist in the development and implementation of facilities management procedures, policies, and best practices.
- Manage daily operational activities and monitor work orders to ensure timely completion.
- Oversee the performance of third-party contractors, vendors, and service providers.
- Ensure that the facility complies with safety regulations, including fire, health, and environmental standards.
- **Maintenance & Repairs**:

- Assist in managing the preventive maintenance program to ensure all equipment and systems are regularly serviced.
- Help coordinate emergency repairs and resolve any operational issues in a timely manner.
- Monitor building conditions and report any defects, maintenance needs, or safety concerns.
- **Team Supervision**:

- Supervise the facility management team, including maintenance staff, custodial workers, and security personnel.
- Assign tasks, monitor performance, and provide guidance to ensure tasks are completed efficiently.
- Train new staff on facility operations, safety protocols, and maintenance procedures.
- **Budgeting & Cost Control**:

- Assist the Facility Manager in managing the facility's budget, including tracking expenses and helping with cost-saving initiatives.
- Monitor service contracts, procurement of materials, and maintenance expenditures to ensure they stay within budget.
- **Health & Safety**:

- Assist in conducting regular safety inspections and risk assessments to identify hazards and implement corrective actions.
- Ensure that safety procedures are followed by staff and external contractors.
- Keep up-to-date with changes in safety regulations and compliance requirements.
- **Vendor & Contractor Management**:

- Support the Facility Manager in negotiating and managing contracts with service providers, suppliers, and contractors.
- Evaluate vendor performance and ensure service level agreements (SLAs) are being met.
- Coordinate and oversee third-party vendors for maintenance, cleaning, and other services.
- **Reporting & Documentation**:

- Maintain accurate records of maintenance activities, equipment servicing, and inventory management.
- Prepare reports for the Facility Manager regarding operational performance, issues, and resolutions.
- Ensure all necessary documentation is up to date, including safety certifications, maintenance logs, and inspection reports.
- **Project Management**:

- Assist in managing facility-related projects such as renovations, expansions, or installations.
- Work closely with contractors and other stakeholders to ensure that projects are completed on time and within budget.

**Qualifications & Skills**:

- **Education**:

- Bachelor’s degree in Facilities Management, Business Administration, Engineering, or a related field (preferred).
- Relevant certifications (e.g., Facilities Management Professional - FMP, Certified Facility Manager - CFM) are a plus.
- **Experience**:

- 3-5 years of experience in facilities management, building operations, or a related role.
- Experience in supervising or managing teams, contractors, or vendors.
- Familiarity with building systems (HVAC, electrical, plumbing, etc.) and maintenance procedures.
- **Skills**:

- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to troubleshoot and resolve operational issues.
- Budgeting and financial management experience.
- Knowledge of safety regulations, building codes, and environmental standards.

Pay: Up to AED15,000.00 per month


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