Property Management Administrator
2 months ago
We are seeking a qualified and experienced Property Administrator with at least 2 years’ property and facility management administration or co-ordination experience who will be responsible for the overall operations and support to the property management team in Dubai, Sharjah and Ajman. The role requires a person with a positive and can do attitude who is able to work under pressure whilst providing excellent customer services to our clients. Arabic and English language is a must, preferably with a valid UAE driving license and car.
Key Responsibilities:
- Provide administrative support for day to day operations of Property Management
- Assist the Property Management Managers in preparing and producing a variety of reports, letters, contracts and files.
- Responsible for sending introduction letters to new clients and tenants introducing Chestertons as the new managing agent.
- Responsible for the issuance and distribution of renewal letters and tenancy contracts and for assisting the Property Management Managers in finalizing the renewal process.
- Responsible for coordinating and arranging move-in and move-out inspections & preparing the relevant documentation for the Property Management Managers.
- Answering telephone calls and assisting clients and tenants with enquiries and maintenance requests and follow up on work orders and payment thereof, preparing relevant documentation for accounts to process payment vouchers.
- Maintain an appropriate filing system, update spreadsheets and databases and provide an updated report to accounts on a weekly basis.
- Provide excellent customer service to all clients and tenants.
- Coordinate distribution of mail to clients, tenants, landlords and staff as required.
- Any other tasks assigned by the Head of Property Management required to achieve the smooth running of Property Management Department.
Please note this role could be based out of either Chestertons Dubai or the Ajman office.
**Requirements**:
- A minimum of 2 years of property management administration experience with an established property management firm
- Knowledge of property management regulations & laws
- Proficiency in Microsoft office and strong working knowledge of Ejari/Tasdeeq registration systems and Tenancy contract preparation
- Team player who is willing to support colleagues beyond designated scope of duties
- Arabic & English language
- Excellent written and verbal communication skills
- Driving license and own car
**Salary**: AED5,500.00 - AED6,500.00 per month
**Experience**:
- PM Administration: 2 years (required)
**Language**:
- Arabic (required)
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