Administrative Assistant

3 weeks ago


Dubai, United Arab Emirates Etihad National Full time

**Company Overview**:
Etihad National Holding is a dynamic and fast growing company. We are currently in search of a committed and exceptionally skilled and motivated Administrative Assistant to join our team.

**Position Overview**:
**Key Responsibilities**:

- Provide comprehensive administrative support to maintain efficient office operations
- Organize and maintain both physical and digital filing systems
- Schedule appointments, sign for incoming packages, and assist clients and visitors
- Manage calendars for senior staff, including arranging travel plans and itineraries
- Draft, edit, and proofread letters, reports, and other official documents
- Input and update data in databases and spreadsheets
- Prepare meeting agendas, take accurate meeting minutes, and distribute them accordingly
- Coordinate logistics for meetings, including room setup and catering arrangements
- Operate and maintain office equipment such as printers, copiers, and fax machines
- Work with maintenance staff and external vendors to ensure office equipment is functioning properly and supplies are fully stocked
- Conduct research, compile data, and summarize findings for reports and presentations as needed
- Collaborate closely with other administrative team members and provide support to colleagues as required
- Handle sensitive information with discretion, ensuring confidentiality and compliance with privacy policies
- Adapt to shifting priorities and ensure all deadlines are met
- Maintain a professional and positive image of the organization at all times

**Requirements**:

- Strong organizational skills with attention to detail
- Ability to multitask and manage competing priorities
- Proficiency in MS Office (Word, Excel, PowerPoint) and other office software
- Ability to work independently and within a team
- High level of professionalism and confidentiality
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Fluency in English

**Experience**:

- administrative assistant: 3 years (preferred)

**Language**:

- English (required)
- Arabic (preferred)

Application Deadline: 31/10/2024



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