Female Receptionist with Contracting Company
4 months ago
**Need a female receptionist with minimum 3 to 5 years of UAE experience.**
**Requirements**:
- Minimum of 3 to 5 years of UAE experience as a receptionist.
- Prior experience in the contracting field is required.
- Proficient in MS Office Suite and office management software.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Ability to handle confidential information with discretion.
**Roles and Responsibilities**:
- **Greeting Visitors**: Welcome guests and clients warmly, and manage their inquiries.
- **Handling Calls**: Answer, screen, and forward phone calls; take and relay messages as needed.
- **Managing Appointments**: Schedule, reschedule, or cancel appointments and meetings; coordinate calendars for staff.
- **Document Preparation**: Prepare and format documents, reports, and correspondence.
- **Office Supplies**: Monitor and replenish office supplies; place orders when necessary.
- **Information Provision**: Provide information about the organization’s services, policies, and procedures.
- **Problem Resolution**: Address and resolve any issues or complaints from visitors or callers.
- **Visitor Logs**: Maintain a log of visitors and ensure they follow security protocols.
- **Access Control**: Issue visitor badges and ensure restricted areas are accessed only by authorized personnel.
- **Office Operations**: Support day-to-day office operations, including handling office equipment, maintaining a clean and organized reception area, and managing office supplies.
- **Creating and Formatting**: Prepare and format outgoing documents, including proposals, contracts, bids, and correspondence.
- **Approval**: Obtain necessary approvals or signatures before dispatching documents.
**Job Type**: Permanent
Pay: AED2,500.00 - AED3,500.00 per month
Ability to commute/relocate:
- Abu Dhabi: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- Receptionist: 3 years (required)
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